Job Posting: Administrative Coordinator, Calgary Cinematheque Society
Deadline for Application: May 31, 2013

The Calgary Cinematheque promotes film as an art form, challenging its audience with a variety of cinematic experiences and nurturing serious discussion of film. Acting as a vital contributor to Calgary's film culture, we offer regular presentations of significant and diverse cinematic works during our Sept-May Screening Season, and engage audiences in further explorations of their artistic and cultural value. To learn more, visit www.calgarycinema.org.

Calgary Cinematheque Society seeks a dynamic, organized, and self-motivated individual for the part-time position of Administrative Coordinator. The Administrative Coordinator reports directly to, and works closely with, the Calgary Cinematheque Board of Directors.

Responsibilities include:

Administration - Film and venue bookings, print traffic, payment processing
Promotion – Design (posters, brochures), Social media (Hootsuite, FB, Twitter), E-newsletter, postering, press releases, web site maintenance, promotional writing, and attending promotional events on behalf of Calgary Cinematheque.
Events – Box office administration & reporting, volunteer management, manage sponsorships and community partners, coordination of a minimum of 3 screenings per month and additional special events as needed.
Financial –using Quickbooks for data entry and reporting, cash handling, bank reconciliations, accounts payable, casino administration, create and manage budgets, grant writing and reporting.

Office management skills an asset.The ideal candidate will have experience in event planning, marketing & communications. A keen interest in film (ideally with a background in Film Studies), and non-profit management is highly desirable.

Time requirements and compensation

This is a part-time position of approximately 20-30hrs/month, requiring attendance at 1 monthly board and programming meeting, and a minimum of 3 film screenings per month during screening season Sept-May, and one outdoor screening June - August. Hours are flexible, and no formal office hours are required, but candidate will be expected to work evenings and weekends as necessary, with a good potential of future expanded staff hours as the Society grows.

Compensation for the position is $25/hr.

Applications including Cover letter, CV, and 3 references can be sent by email to programming@calgarycinema.org , with the Subject line: Administrative Coordinator Application, prior to 5:00PM May 31, 2013.

Calgary Cinematheque is an equal opportunities employer. Only successful candidates will be contacted for interviews.

DESCRIPTION

Under the supervision of our Programming and Communications Director, the Communications & Programming Assistant will build CSIF’s Communications, Marketing and Outreach strategies as well as assist with research into film programming and collaboration.

TASKS & RESPONSIBILITIES
COMMUNICATIONS:
- Building a strategic Communications and Social Media plan for CSIF
- Outreach and promotion
- Compiling local, national and international media contact lists
- Writing and distributing CSIF’s weekly e-newsletter

PROGRAMMING
- Availability to assist with evening film screenings (set up, take down and volunteer coordination)
- Researching local and international film programming opportunities and organizational collaborative prospects

REQUIREMENTS
- Applicant MUST be registered as a full-time student during the preceding academic year and intends to return to school on a full-time basis during the next academic year
- Applicants should be entering their final year of undergraduate study, or be working on a post-graduate degree in arts, film, marketing or communications with interest in pursuing a career in arts marketing or cultural programming.
- Advanced research and planning skills; proven report writing ability
- Intermediate/advanced knowledge of Excel and Word; Working knowledge of Adobe Photoshop and InDesign; Experience with Joomla is an asset
- Social media (Facebook, Twitter, Mailchimp, Hootsuite, Vimeo)
- A strong understanding of the local, national and international arts & cultural community

WAGE: $17.50/HOUR

DATES: 30 HOURS/WEEK FOR 10 WEEKS (JUNE 10TH – AUG 16TH)

Please send a cover letter, resume, writing sample and 2 professional references by 5:00pm
on May 28, 2013 to Nicola Waugh programming@csif.org

The Calgary Society of Independent Filmmakers is an inclusive, non-profit, arts based society that exists to
encourage filmmaking as art.

The Camrose Performing Arts Centre, located on the Augustana campus of the University of Alberta, is a new 38,000 sq. foot facility that is scheduled to open in the spring/summer of 2014. It is the product of a joint vision and collaborative endeavour involving the University, the City of Camrose, and Camrose County. The facility includes a main stage theatre with 550 seats on two sloped-floor levels, a stage area of 2,700 sq. feet, an orchestra pit, and a 70-foot fly tower. An additional multi-purpose space will accommodate recitals, dance classes, exhibits, receptions, etc. The lobby will include support for visual arts exhibits in addition to amenities for patrons. The building, designed by Barr Ryder, has advanced sustainability features, including energy efficient LED lighting throughout and an advanced photovoltaic installation on all four sides of the fly tower.

The Position of Theatre Manager:

Reporting to a Board of Directors, the Theatre Manager is responsible for the overall management, operation and programming of the Performing Arts Centre. The Manager is also expected to provide leadership within the local/regional arts community and to promote, publicize, and communicate the philosophy, programs and activities of the PAC. (S)he will be charged with developing an effective economic operating model for the Centre, balanced between community-based and University arts groups, touring programs, and other community/corporate rentals and usage. The Manager is responsible for general operations; the planning and delivery of all programs; budget development, financial management and reporting; marketing and community relations; revenue generation, including rentals, fundraising and grant applications; oversight of relevant legal and safety matters; management of staff; and service as a resource and liaison to all active PAC Committees/Boards.

The City of Camrose:

Camrose, which is situated amid some of the richest farmland in Alberta’s prairies, is a vibrant city of over 17,000 people located 100 km southeast of Edmonton and 70 km from Edmonton International Airport. The City serves a surrounding area with a population over 100,000. With more than 50 not-for-profit arts and cultural groups, plus music, drama, and visual art programs sponsored by the Augustana Campus of the University of Alberta, and opportunities to cooperate with the historic Bailey Theatre downtown, the Performing Arts Centre will become a hub for a thriving arts community.

Qualifications:

The ideal candidate will have a suitable combination of education, training, and/or experience in the arts and theatre management with an emphasis on theatre management skills and experiences and technical background in performance staging. In addition, the following competencies/qualifications are required:
• Bachelor Degree in Arts, Business, Recreation or other related field OR progressively diverse and proven arts administration experience;
• Ability to listen effectively with community arts groups and organizations;
• Excellent skills in: verbal and written communication; grant and report writing; fundraising; meeting facilitation; committee and community liaison;
• Proficiency in computer use and sector-related software and programs;
• Knowledge of, and commitment to formal OH&S/safety training, First Aid/AED, WHMIS and general knowledge of safe workplace practices;
• Five to seven years progressive experience in arts marketing, programming and theatre management including production management, touring productions, venue reconfiguration, technical production, and revenue maximization;
• Proven experience working with a Board of Directors and volunteer groups;
• Experience in setting up “performing arts presenter series” with a proven record of success.

The Theatre Manager represents the Performing Arts Centre to the public, the media and the performing arts industry at large through leadership and participation in community activities. (S)he must be able to establish and maintain effective working relationships with municipal and university officials, the media, artists, board members, artist managers, other arts groups, sponsors, local schools, volunteers, and patrons.

Other Information and Application Process:

Salary commensurate with experience; benefits package included. Interested candidates are invited to submit, preferably via pdf attachments to an e-mail, a letter of interest, résumé, and list of three references. The review of applications will begin June 1, 2013, and will continue until the position is filled.

All materials should be sent to:

Mary-Anne Falk, Executive Assistant to the Dean
University of Alberta, Augustana Campus
mfalk1@ualberta.ca
780-679-1130

GIRAF, or the Giant Incandescent Resonating Animation Festival, now in its 9th year, is an animation festival that runs each November in Calgary, AB. GIRAF is committed to creating greater awareness for animation as an art form, through 5 days of interactive activities including workshops, artist talks, and animation screenings, focusing on presenting works that push boundaries through the development of new techniques, hybrid forms of creation, and challenging subject matter.
GIRAF is produced by the Quickdraw Animation Society, which celebrated its 29th anniversary in 2013 and offers facilities, resources, programs and events to support, celebrate and appreciate independent animation. To learn more, visit www.giraffest.ca and www.quickdrawanimation.ca
Quickdraw Animation Society seeks a dynamic, organized, and self-motivated individual possessing a strong knowledge of contemporary animation for the contract position of GIRAF Festival Coordinator, reporting to the Programming Director.

Responsibilities include:
Curation: Working with the Programming Director and Programming Committee to solicit, preview, and program all films for the festival, visiting artists, animation workshops, galas, and special presentations.
Administration: Film and venue bookings, print traffic, box office administration & reporting, and creating systems to manage submissions/donations/sponsor recognition etc.
Promotion: Program Design (Adobe Creative Suite), promotional writing, social media (Hootsuite, FB, Twitter), press releases and launch, web site maintenance.
Funding: Grant writing and reporting, securing sponsorships (both monetary and in-kind), identifying and pursuing new revenue streams, creating and managing budgets.
Leadership: Working directly with Quickdraw Animation’s Programming Director, and potentially overseeing/hiring 1-3 additional employees to handle various festival elements
Strategy and Vision: Strategic positioning of the festival within a worldwide and local context, including communications development with multiple arts and non-arts stakeholders, creating a greater awareness of the festival in the worldwide animation community.

Qualifications:
The ideal candidate will have an astute knowledge of contemporary animation and the festival scene. A demonstrated ability in sponsorship acquisition and management is highly desirable. Two years experience in non-profit management, event planning, marketing and communications is preferred.

Time requirements and compensation:
This is a contract position of approximately 700 hrs/year. Hours are flexible, but candidate will be expected to work evenings, weekends, and overtime as necessary, with the majority of hours falling in the 5 months leading to the festival (July-Nov).
Compensation for the position is $13,000 per year.

Applications including cover letter, CV, and three references can be sent by email to peter@quickdrawanimation.ca, with the subject line: GIRAF Festival Director Application, prior to 5:00PM on May 27, 2013.

Quickdraw Animation Society is an equal opportunity employer. Only successful candidates will be contacted for interviews.