Program Coordinator

Classified Categories: Archived

Program Coordinator

The application period for this position has ended, as of March 16, 2018.

Hours: 35 per week
Salary: $38,000 – $40,000 per year
Start Date: April 9, 2018


  • Must have a vehicle.
  • Must be able to climb stairs.
  • Must be willing to work occasional weekends and evenings with advance notice.
  • Must be willing to travel within Alberta with advance notice.

There will be a two-stage process. Only successful candidates will be contacted for interviews. Interviews will take place on March 21, 2018.

Upon hiring, the candidate will be required to attend an AGLC workshop.


The Alberta Society of Artists sets the following criteria for a Program Coordinator to coordinate, execute and maintain the ASA’s program delivery specific to art education. This includes exhibitions, lectures, scholarships, partnerships with post-secondary institutions in Alberta and others.


  • The successful applicant should possess a degree in arts management, communications, marketing or project management from an accredited university or college or equivalent experience.
  • A history of program delivery preferably within the non-profit sector is preferred.
  • The position requires a person who is self-motivated, energetic, articulate, well organized, resourceful, positive and interested in growth.
  • Familiarity with computer programs including Microsoft Office, Adobe Suite, InDesign, Excel, WordPress, and Dropbox.
  • Previous experience working with non-profit organizations and volunteer boards considered an asset.


  • Coordinates and manages ASA program delivery to the public throughout Alberta, which includes education, exhibition, scholarship, and lectures.
  • Manages the ASA provincial office: administration and maintenance, answer inquiries from ASA members and the public via email and phone
  • Coordinates all ASA art exhibitions in Calgary, Edmonton, and the province including: writing and sending out the exhibition calls, managing and overseeing the submissions process; arranging the transportation and coordination with venues holding the exhibitions; scheduling the installment of the artwork and opening reception; contracts entertainment, speakers and additional assistance required to execute the overall production.
  • Collaborates with the Education Chair to develop, manage and implement speaker series, workshops and scholarship programs available to the public.
  • Coordinates the jury process for selecting artwork for exhibitions, receives submissions, acts as a liaison with the jury advisor and jurors, advises artists of results and receives and ensures adequate packaging of artwork.
  • Designs advertising promotional material such as postcards, posters, brochures and coordinates the design of exhibition catalogues.
  • Works with colleges and universities in Alberta to offer scholarships to art students.
  • Identifies and completes grant applications for funding to implement ASA programs.
  • Assists in communication with government, art organizations, galleries and institutions in Alberta and beyond.
  • Designs, implements, updates and maintains web content pertinent to ASA program delivery on the ASA website.
  • Organizes and coordinates workshops and public events to increase awareness about the Alberta arts and artists.
  • Works with the ASA President and Provincial Board on all other projects as required.

To apply send the following to no later than March 16, 2018:

  • Letter of Intent
  • Resume
  • Three References
  • A writing sample outlining a program/project you would be interested in implementing at the ASA.

Only PDF files will be accepted.

Candidate selection does not guarantee implementation of the project. We want to learn more about you, your thought process and your interest in our organization.

Interviews will take place March 21, 2018.

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