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Academic Administration Coordinator

Alberta College of Art and Design – Graduate Studies

Do you believe in the power of ideas, possibility, and in building community? The Alberta College of Art and Design (ACAD) is looking for extremely organized and highly detail-oriented Academic Administration Coordinator – Graduate Studies who will provide impeccable assistance to the highly interactive Office of Research + Academic Affairs.

This is an integral and dynamic role supporting the Acting Chief Research Officer and Special Advisor for Graduate Studies and Internationalization but also collaborates with various departments at ACAD.

Why ACAD?

A leading centre of education and research since 1926, ACAD energizes art and design in Canada and internationally. We engage the world, create possibilities, and connect with brilliant minds in all corners of the globe.

Above all, we are passionate about art and design and the people who create it. Calgary is our home base – a vibrant, cosmopolitan urban centre, a safe and friendly atmosphere, and outstanding potential for adventure in nearby mountain parks.

We hope you will join us at ACAD (where creativity matters).

About the Office of Research + Academic Affairs at ACAD

A resource centre for faculty, the Office of Research + Academic Affairs (ORAA) administers course management tools and evaluation, coordinates technical services and studio resources, and administers budgets and research funding.

The Opportunity

Competition Number: 1516-JN-AP-48

Reporting to the Manager of Academic Administration and accountable to the Acting Chief Research Officer and Special Advisor for Graduate Studies and Internationalization, the incumbent provides confidential administrative and organizational support in a fast-paced environment with critical deadlines. The incumbent must have the ability to take initiative, exercise sound judgement and discretion in decision making while functioning within College policies, procedures and guidelines. Innovative problem solving with a focus on business goals, quality and efficiency is critical. The incumbent must be able to interact professionally and effectively with all internal and external stakeholders.

Primary responsibilities include:

  • Assist with administrative tasks relating to research and strategic plans.
  • Execute administrative processes relating to Graduate Studies (GS), including: student recruitment, admissions, orientation, student awards and funding, updating Graduate.
  • Student Handbook, and maintenance of student files.
  • Coordinate information and data for GS program review, reporting, accreditation and program development as required.
  • Document GS instructor, mentor and supervisor assignments with respect to the Student Management System (Banner), and issuing assignment letters or contracts if required.
  • Liaise with the Registrar on matters pertaining to student academic records, data reporting and GS Handbook and procedures.
  • Collaborate with Finance and Engagement on matters pertaining to student tuition, fees, awards and funding.
  • Steward academic committees chaired by the Acting Chief Research Officer and Special Advisor for Graduate Studies and Internationalization; ie: scheduling and meeting minutes.
  • Monitor budgets including the operational, capital, research initiative funding as required.

The successful candidate will have:

  • Minimum Grade 12 education, undergraduate post-secondary education is strongly preferred.
  • Education in a fine art discipline or non-profit administrative field is an asset three to five years administrative experience; experience within post-secondary education or non-profit sector is preferred.
  • Excellent verbal and written communication skills.
  • Excellent problem solving, organization and planning skills with demonstrated ability to meet multiple deadlines and commitments.
  • Excellent literacy in Microsoft Office and Adobe applications.
  • Experience with Student Management Systems such as Banner or PeopleSoft is preferred.

As a member of the AUPE bargaining unit (Local 071/006), this full-time permanent position falls under a classification 5 (five). The starting annual salary is $50,752 to $54,349 dependent upon skills, education and experience.

How to Apply

Please submit applications via our careers page. The application must include a cover letter and a current CV by July 3, 2016, 10:00pm MST.

Applications must be submitted in a single PDF document.

The preferred method to submit your application under the How to Apply page is the Upload Resume option. You will only be able to upload one file, so make sure all required material is combined into a single PDF document. Incomplete submissions may not be considered. Once you have submitted your application, you will not be able to make changes or add additional documents. Please visit ACAD’s How to Apply page to ensure your application is complete prior to submission.

Further information about the College is available on our website at acad.ca.

ACAD is an equal opportunity employer and is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of the College. We encourage expressions of interest from all qualified applicants for consideration for this or other suitable vacancies although applications from Canadian citizens and permanent residents will be given priority.

The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact Human Resources at hr@acad.ca or 403.284.7683.

While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

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