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Alberta Views magazine is looking for an office manager to join our small but dedicated staff.  This is a part-time position based in our Calgary office. Occasionally longer hours might be required.

Aim: Provide outstanding support to the publisher and ensure the smooth running of the office.

Qualifications:

• Business administration training; university degree desirable.
• Experience in bookkeeping using Quickbooks.
• Excellent computer skills, typing, word processing, data entry, Excel.
• Strong organizational skills.
• Good research and writing skills.
• Independent/proactive/cooperative/ability to work as part of a team.
• Understanding of and commitment to the philosophy of the magazine.
• Mature and professional with a high standard of ethics.

Responsibilities:

• Bookkeeping (22 hrs. per month).
• Enter payables and receivables in Quickbooks.
• Prepare invoices for advertising clients.
• Do bank deposits and maintain accurate records.
• Prepare monthly bank and VISA reconciliation reports.
• Prepare payroll in Quickbooks.
• Prepare for Year-End to go to the accountant.
• Ad sales support (10 hrs. per month).
• Update contact information.
• Mail approximately 40 packages including media kit and issue of the magazine to qualified advertising contacts every month.
• Circulation support (32 hrs. per month).
• Take phone subscriptions.
• Enter subscription data.
• Process credit cards and create deposit reports.
• Process mail returns.
• Compile contributor’s database.
• Office management (32 hrs. per month).
• Respond to emails, phone calls, distribute mail, arrange couriers.
• Send books to reviewers and letters to book publishers.
• Update Index of Articles.
• Order supplies, organize storeroom, keep filing up to date.
• Technical computer expertise an asset.

Hours: Monday – Friday, 8:30am – 1:30 pm (or longer as negotiated)

Please send your resume and cover letter by email to bethe@albertaviews.ca.

Only those selected for an interview will be contacted.