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Alberta Views logo

Office Manager/ Assistant to the Publisher

This listing has expired.

Alberta Views magazine is looking for an office manager to join our small but dedicated staff.  This is a part-time position based in our Calgary office. Occasionally longer hours might be required.

Aim: Provide outstanding support to the publisher and ensure the smooth running of the office.


  • Business administration training; university degree desirable.
  • Experience in bookkeeping using Quickbooks.
  • Excellent computer skills, typing, word processing, data entry, Excel.
  • Strong organizational skills.
  • Good research and writing skills.
  • Independent/proactive/cooperative/ability to work as part of a team.
  • Understanding of and commitment to the philosophy of the magazine.
  • Mature and professional with a high standard of ethics.


  • Bookkeeping (22 hrs. per month).
  • Enter payables and receivables in Quickbooks.
  • Prepare invoices for advertising clients.
  • Do bank deposits and maintain accurate records.
  • Prepare monthly bank and VISA reconciliation reports.
  • Prepare payroll in Quickbooks.
  • Prepare for Year-End to go to the accountant.
  • Ad sales support (10 hrs. per month).
  • Update contact information.
  • Mail approximately 40 packages including media kit and issue of the magazine to qualified advertising contacts every month.
  • Circulation support (32 hrs. per month).
  • Take phone subscriptions.
  • Enter subscription data.
  • Process credit cards and create deposit reports.
  • Process mail returns.
  • Compile contributor’s database.
  • Office management (32 hrs. per month).
  • Respond to emails, phone calls, distribute mail, arrange couriers.
  • Send books to reviewers and letters to book publishers.
  • Update Index of Articles.
  • Order supplies, organize storeroom, keep filing up to date.
  • Technical computer expertise an asset.

Hours: Monday – Friday, 8:30am – 1:30 pm (or longer as negotiated)

Please send your resume and cover letter by email to

Only those selected for an interview will be contacted.