Quest Theatre (Calgary/Mohkínsstsisi) is searching for a part-time (20 hours per week) arts administrator to join our small team. The successful candidate will support many aspects of the organization, particularly in the areas of:

• Administration, documentation and research (approx. 50%)
• Customer service & communication (approx. 30%)
• Fundraising (approx. 10%)
• Event planning and execution (approx. 10%)

Job Description

Administrative tasks as required to support director of business operations, artistic director, program coordinators, marketing coordinator, board of directors and other team members.

Tasks may include:

• Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being a primary user of our customer relationship management system (currently Theatre Manager) and maintaining confidential financial and statistical records for all activities.
• Maintain an orderly archive and filing system.
• Accurate data entry.
• Support statistical and financial reporting requirements of the organization.
• Provide administrative support for programming as required.
• Coordinate team meetings and training activities as required.
• Payment and donation processing, including issuing receipts/confirmations.
• Manage Quest Theatre’s fleet of vehicles.
• Assist with paperwork such as contracts, police checks and releases.
• Problem solve, research solutions and make recommendations on areas of need for the organization.

Customer Service & Communication

• Managing incoming and outgoing communications for the organization.
• Maintaining relationships with key patrons and stakeholders.
• Assist marketing coordinator.

Fundraising Assistance

• Find and gather in-kind donations.
• Research potential grants, donors, funders and sponsors.
• Assist with preparations of fundraising applications.
• Assist in the creation of sponsorship, grant and donor packages and reports.
• Individual donor campaign planning and execution.
• Ensure that supporters are recognized in accordance with agreements and thanked when appropriate.
• Event participation and planning for various events through the season.
• Attend events and meetings on behalf of Quest Theatre.
• Assist in the planning and execution of Quest Theatre events.

For more information about the job and how to apply, please visit questtheatre.org.