Office Manager
This position has been filled.
The Calgary Girls Choir is seeking an organized, energetic go-getter to fill the role of office manager/coordinator.
The Calgary Girls Choir (CGC) is a collection of five choral ensembles made up of Dolce, Viva, and Brava. Each offers exceptional choral music education and performance opportunities for girls and young women ages four to 24 years. The repertoire of the Choir ranges from folk song to contemporary classical music with the emphasis always on a repertoire of the highest quality.
The office manager/coordinator will be the backbone of the CGC running the business aspect of the choir, ensuring it remains in good financial and reputational standing with choristers, parents, grant-providing bodies, AGLC (Alberta Gaming and Liquor Commission), landlords, government, banking, staff, and the CGC Board.
This is a full-time position (40hrs per week), however, there will be an expectation to work on evenings and weekends on an occasional basis (during concerts and special events), compensated as time in lieu. Must be bondable and be able to provide a police clearance.
Responsibilities
Reporting to the Executive Committee and CGC Board, the CGC Office Manager will possess the skills, experience, and motivation to run the business side of the CGC, including:
- Complete recurring grant applications and follow-up reports.
- Manage Payables, Receivables, and Reporting (registration stats, bingo and fundraising credits, cash flow management), banking, government reports, and leases.
- Oversee choir registration.
- Attend weekly staff meetings; prepare and submit monthly office report for board meetings.
- Willing to participate in other office tasks when needed.
- Reply promptly to CGC telephone, emails and voicemails.
- Recruit and support volunteers for choir activities.
- Support fundraising, casino and bingo committees, and board chairs.
Qualifications
Financial:
- Strong financial comprehension with accounting skills and bookkeeping experience.
IT:
- Experience with using QuickBooks Online and all Office applications (Word, Excel, PowerPoint); knowledge of or capacity to learn the use of Wild Apricot, website updates, and shared file servers.
Communication:
- Good people skills, strong communication abilities, proficiency in written and verbal communication;
- Conflict management skills.
- Able to collaborate with staff, volunteers, temporary contractors, part-time employees, parents, Artistic Director, and the Board of Directors.
Leadership:
- Self-motivated, good collaboration skills.
Organizational:
- Strong detail-orientation, ability to multi-task, is efficient and organized prior project management experience, and the ability to deal with complex dynamics, meet deadlines, a problem solver, self-advocator.
Education:
- Business administration certification an asset.
- Bookkeeping and/or accounting administration.
If you feel you are qualified for this role, please submit your resume to asmith@synergyhrconsulting.net quoting Office Manager in the subject line.
Only candidates who are most qualified for the job will be contacted.
