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Calgary International Film Festival logo

Development Coordinator

The application deadline for this opportunity has passed.

The Calgary International Film Festival’s mission is to entertain and engage audiences by curating the most innovative and compelling films, and creating remarkable festival experiences.

The festival is a 12-day showcase of up to 200 multi-genre films from Canada and over 40 other countries, hosting gala events, screenings, award ceremonies and special presentations. Additionally, the festival co-presents other programs, such as Doc Soup, throughout the year.


The Development Coordinator is responsible for tracking and fulfilling all sponsorship activation and deliverables, and assisting the Development Director with the festival’s stewardship and special sponsor events.

Responsibilities Include:

  • Perform administrative tasks in support of the Development Director, including:
    • Corresponding with sponsors.
    • Managing the sponsorship and donor tracking spreadsheets.
    • Filing contracts and other materials.
    • Data entry and data management using the festival’s database Zone Festival.
  • Fulfill and track sponsor deliverables.
  • Oversee the delivery and receipt of sponsor ticket packages; in coordinator with the Ticketing Manager.
  • Oversee the delivery and return of sponsor banners.
  • Work with departmental volunteers and oversee Development Assistant regarding sponsorship activities.
  • Assist with sponsor events.
  • Assist with processing charitable donations, fulfilling donor benefits, and corresponding with donors.
  • Assist with developing and managing the festival’s ‘Key List’.
  • Assist with closing out all festival agreements and final reporting.
  • Assist with formal invitations to major public figures (e.g. Mayor), and coordinate attendance of such guests were formal protocols are required.
  • Contribute to departmental post-mortem analysis and report.
  • Provide detailed post mortem notes and archived files (hard and electronic) relevant to the position and the work accomplished following the festival.


  • Outstanding collaborator and team player.
  • At least two years professional sponsorship and/or administrative experience.
  • Experience hosting special events; preferably events involving sponsors.
  • Ability to quickly and efficiently learn new software, such as the festival’s database system (Zone Festival).
  • Excellent administrative and organizational skills, with a keen eye for detail.
  • Proficiency in standard Microsoft Office software applications, especially Excel.
  • Ability to prioritize tasks in a deadline-oriented, fast-paced environment.
  • Strong oral and written communication skills, including excellent phone manner.
  • Personable, positive, and professional.
  • Adaptable to a flexible work schedule, including some evenings and weekends.
  • Ability to work independently when required.
  • Excellent reasoning, decision making and problem solving.
  • Reliable, hardworking and resourceful.
  • Ability to handle difficult situations with aplomb and grace.
  • Experience in not-for-profits, in particular film festivals, considered an asset.
  • Driver’s licence, considered an asset.

Employment Type: Full-time, permanent
Start Date: November 12, 2018, or as negotiated
Hours: Work schedule is typically Monday through Friday. Involves some evenings and weekends, especially during the festival.
Reporting To: Development Director
Supervising: Development Assistant (seasonal role)
Salary/Fee: Commensurate with experience

To Apply

Email a resume and cover letter in a single document to by Thursday, September 13, 2018. Please use Development Coordinator as the email subject line. We thank everyone who applies for their interest, but only applicants selected for an interview will be contacted. No phone calls, please.