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Exhibitions and Special Projects Coordinator

The date for this job opportunity has passed.

Application Deadline: February 5, 2019

Banff Centre for Arts and Creativity is seeking an Exhibitions and Special Projects Coordinator.

The Opportunity

A key member of the Visual Arts team, the Exhibition and Special Projects Coordinator provides the main administrative and clerical support for Walter Phillips Gallery (WPG) and Banff International Curatorial Institute (BICI) exhibitions and special projects. This support is on a year-round basis and includes the administrative and logistical needs related to all facets of WPG programming with a primary focus on exhibitions, public programs and special events.

Specific Accountabilities:

  • Plans for, implements and facilitates the smooth delivery of all departmental logistics related to exhibitions and special projects liaising closely with the Assistant Curator, Office of the Registrar, and Creative Residency staff when required.
  • Coordinates the identification, creation, compilation and dissemination of all relevant information for artists related to WPG exhibitions and special projects, sharing this information with other departments as appropriate.
  • Organizes WPG artist travel and accommodation, travel itineraries, studio visits and schedules. Liaises with WPG artists to collect required registration details, creates, revises and distributes artist information packages, including acceptance and welcome packages, ensuring information is accurate and up-to-date at all times.
  • Acts as the main WPG and Visual Arts point of contact for Marketing and Communications. Creates all Marketing and Communications creative briefs and works with the Marketing and Communications team to strategically disseminate material through social media and other channels.
  • Proactively monitors website to ensure information is current; collects and provides information for website and social media updates and content.
  • Responsible for maintaining and archiving both electronic and hard-copy filing of WPG Visual Arts Special Projects program material.
  • Provides administrative support in grant monitoring, preparation, final reporting and various fundraising efforts; prepares responses to information requests and other correspondence; maintains grant files both electronically and in hard-copy.
  • Compiles WPG statistics and prepares an annual gallery activity report.

Qualification and Educational Requirements:

  • Completion of a university degree in the Arts with a background in and demonstrated knowledge of contemporary art.
  • At least two years of industry experience working with artists.
  • Two years of administrative experience working in an office environment.
  • Proficient working knowledge of Microsoft Office software, especially Word, Excel, and Outlook.
  • Strong organizational skills with a keen eye for detail.
  • Proven marketing and communications experience.
  • Strong analytical and interpersonal skills.
  • High levels of self-direction and initiative with strong time management skills.
  • Open, a pleasant communicator who is comfortable with public speaking.

Special Requirements

Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.

Due to the nature of the job, this position may require the candidate to be available to work a flexible, irregular schedule and weekends.

Employment Terms & Benefits

In accordance with CUPE 4318, this is a unionized, salaried support staff position, subject to a six-month probationary period.

This position pays up to $42,997.50 annually, depending on experience, based on working 37.5 hours per week.

Banff Centre offers on-the-job training, a supportive work environment, a staff cafeteria, subsidized fitness memberships, staff events, and free/reduced admission to many Banff Centre performances and events. For more information please visit our benefits page.

Application Process

We are accepting applications for the Exhibitions and Special Projects Coordinator until February 5, 2019.

Applications must include a cover letter demonstrating how your experience translates to this position and why you are interested in becoming part of our team.

Submit your resume and cover letter online via Banff Centre for Arts and Creativity careers website, visit