Deadline Extension Policy
For organizations, individuals and collectives who intend to submit applications or reports but will miss the deadline, a written request for extension must be received by Calgary Arts Development before 9am MT on the day of the deadline.
If a written request is not received in time, the organization, individual or collective will be ineligible for that granting period or opportunity. The request must state the reason(s) the application deadline cannot be met, and the date the application could be submitted.
Please Note: In order to respect peer assessors’ ability to responsibly review applications, we are unable to grant extensions beyond two weeks after the stated deadline.
Acceptable reasons may include:
- Personal health or family crisis.
- Birth or death of a family member.
- Unforeseen personal priority.
- The deadline overlaps with cultural or religious dates.
Calgary Arts Development strives to share program information, opportunities and deadlines broadly. Staff members are available throughout application processes to provide support, answer questions and offer feedback. We encourage applicants to reach out at any point to request accommodations (through the Applicant Support and Accessibility Policy) or support at any point prior to the deadline.
Unacceptable reasons may include:
- Lack of awareness of the program deadline.
- Poor planning or time management.
- Overlap with grant deadlines for other funders.
Our staff will review the request for extension. If the reason for the extension is acceptable, a deadline extension may be granted in writing. Extensions will only be granted if it does not affect the planned assessment process and schedule.
We also understand that circumstances cannot always be governed by policy. Requests made after 9am MT on the day of the deadline, or which do not fall under the acceptable reasons, may be granted on a case-by-case basis.
Please reach out to the contact person listed in the program or opportunity, or connect with the appropriate department (Community Investment at grants@calgaryartsdevelopment.com or Public Art at public.art@calgaryartsdevelopment.com) to ask questions or to request support.
