Volunteer Coordinator
Calgary Pride
Position: Full-time
Duration: June to September 2024
Deadline for applications: May 10, 2024
Reporting to the manager of membership and fund development, the volunteer coordinator is primarily responsible for managing administration, recruitment, training and communications required to support all volunteers during Calgary Pride week. This individual is a passionate, caring, innovative and self-motivated person interested in making meaningful relationships with volunteers to inspire meaningful engagement.
The ideal candidate will also support raising awareness of Calgary Pride programs while playing a role in stakeholder communications (internal and external) that fortifies the organization’s strategic direction. As part of a fast-moving and compassionate team, you will bring creativity to our circle while playing a leadership role in the organization.
Responsibilities:
- General volunteer management.
- Use various recruiting methods such as networking, advertising, social media, local media and community engagement to secure volunteers for Calgary Pride’s events.
- Review and update volunteer position descriptions in consultation with committees and staff.
- Support and manage the intake and interview protocol for potential volunteers to ensure the best match between the skills, qualifications and interests of the volunteers and the needs of Calgary Pride.
- Create schedules as required and manage placement and communication with volunteers to fill the required shifts.
- Responsible for coordinating and facilitating volunteer orientations and training sessions before the event. The orientation sessions are focused on providing knowledge about Calgary Pride, sharing information about the 2024 Parade & Festival and explaining roles and responsibilities of volunteers.
- Lead and organize the gathering of items and creation of swag bags for volunteers.
- Be the primary contact for volunteers from July – September 2024, ensuring that volunteers receive support and guidance in the successful execution of Calgary Pride Week.
- Ensure that volunteers work in a safe, healthy and supportive environment following all appropriate legislation and regulations.
- Support manager of production and programming, and communications to ensure that all volunteer paperwork, including volunteer hours, is tracked and documented.
- Assist in the gathering of information and development of reporting documents about volunteer participation.
- Support the planning and delivery of the Calgary Pride Volunteer Appreciation event.
- Organize, attend and participate in committee meetings.
- Documenting and following up on important actions and decisions from meetings.
Qualifications:
- Event, human resources, communications or administrative certification and/or equivalent experience considered an asset.
- Outgoing personality and able to convey the importance of volunteers for Calgary Pride.
- Excellent communication skills, including email etiquette and virtual meeting attendance.
- Able to work well within a team as well as guiding your own independent responsibilities.
- Ability to build productive internal and external relationships with staff, donors, volunteers and vendors.
- Act in a professional manner while creating and maintaining new connections with community agencies/businesses.
- Extremely comfortable working with and learning new software.
- Flexible schedule, ability to set hours as needed and availability to spend time attending community events.
- Possess a passion for the community and demonstrates an understanding of current challenges and opportunities faced by gender and sexually diverse communities.
- Understanding of, including a diversity, equity and inclusion lens, into the volunteer management process.
- Aptitude to think critically, work with complexity and prioritize changing demands.
- Have access to a working laptop, a cell phone and a functional vehicle with a clean driving record.
Calgary Pride is an equal opportunity employer, is strongly committed to diversity, equity, and inclusion, and encourages applications from gender and sexually diverse candidates, racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, and others who may contribute to organizational diversification of ideas.
Applications will close Friday, May 10, 2024, at 11:59pm MT.
This is a full-time, temporary position that will start in June and conclude in September.
Please visit calgarypride.ca/careers to apply via the application form, and for full descriptions and details of each role available.
