Request for Proposals: Video Web Series Production
Introduction
Calgary Arts Development Authority Ltd. (CADA) is seeking proposals from qualified vendors to provide video services for the 2025 Living a Creative Life web series. The selected vendor will schedule, shoot, edit and deliver completed monthly videos to Calgary Arts Development to be shared through Calgary Arts Development social media platforms, website and YouTube. The objective is to share stories about creativity, artists, arts events and making art in Calgary.
About Calgary Arts Development
- Vision: A creative, connected Calgary through the arts where everyone is empowered to live a creative life.
- Mission: The arts have the power to create vibrant communities and bring together diverse voices and perspectives. We support artists in the development of their skills and the expression of their creativity. Calgary Arts Development supports and strengthens the arts to benefit every Calgarian.
We acknowledge that the land we gather on, Mohkinsstsis, is the ancestral territory of the Siksikaitsitapi — the Blackfoot people — comprising the Siksika, Kainai and Piikani Nations, as well as Treaty 7 signatories, the Tsuut’ina Nation, and the Îyârhe Nakoda Bearspaw, Chiniki and GoodStoney First Nations. Today this land is home to Otipemisiwak Métis Government Districts 5 and 6 as well as many First Nations and Inuit from across Turtle Island.
We acknowledge that there has been art, music, dance, storytelling and ceremony on this land since time immemorial and it is in the spirit of this land and its people that we do our work.
Background
Calgary Arts Development launched its Living a Creative Life web series in 2020 to keep good news stories alive during the pandemic. Since then, we have produced more than 60 episodes celebrating arts and creativity in Calgary.
We are accepting proposals from organizations or individuals who can deliver the following video content each month:
- One long format video episode of the Living a Creative Life web series. Each 20- to 30-minute long video, hosted by Adora Nwofor, will be packaged as the main episode for that month. This video can be a compilation of stories or one main story featuring artists, arts events, creative projects or art-making.
- Four short stand-alone video stories, approximately 5-minutes each in length, repackaged from the main video episode or using B-roll from the main video shoot.
- Four short stand-alone clips, 60 to 90 seconds each, repackaged from the main video episode or using B-roll from the main video shoot.
Submittal Requirements
- Cover Letter: Company/Individual details, understanding of services, commitment and proposal summary.
- Background Information: Length of time in business, background in video production, examples of past work and proof of your ability to deliver monthly episodes.
- Statement of Work: Description of how services will be provided.
- Pricing: All fees to deliver one long format video and four short reels per month.
- Conflict of Interest: Statement on potential conflicts and disclosure procedures.
- References: Three references from similar-sized non-profit organizations.
- Selection Criteria: Evaluation based on demonstrated abilities, pricing and past work.
RFP Timeline
- January 13, 2025: RFP release date
- January 31, 2025 at 5pm MT: Deadline for proposals
- February 3 – 4, 2025: Interviews if necessary
- February 7, 2025: Selection made
- February 28, 2025: First episode due
Proposal Submission Specifications
- Submit proposals to Helen Moore-Parkhouse, Director, Communications & Events, via email at helen.moore-parkhouse@calgaryartsdevelopment.com.
- Subject line: Response to CADA Video Web Series RFP
