Office Administrator
Office Administrator at Alberta Views Magazine
The office administrator ensures the smooth running of the office, responds to phone calls and emails, enters data and maintains the databases of our subscribers and advertisers, sends out renewal reminders, updates our website and provides clerical assistance to staff.
Hours: Monday – Friday, 8:30am – 4:30pm
(37.5 hours/week)
Skills:
- Excellent typist; fast and accurate data entry.
- Correct spelling, grammar and punctuation in written communication.
- Excellent organizational and time management skills.
- Excellent computer skills: IT savvy.
- Microsoft Word, Excel, Sequel Databases, Word Press.
- Proactive approach to work.
- Willingness to learn.
Tasks:
- Answer phones/direct calls.
- Take telephone subscriptions.
- Order supplies, arrange couriers.
- Send publisher letters.
- Mail books for review.
- Enter names, addresses, and codes for an average of 100 subscribers per week.
- Prepare mail data for our mail house after each magazine is printed (subscription fulfillment: ten issues to correct address on time).
- Execute a four part renewal series over each month.
- Track renewal rate and report quarterly.
- Arrange delivery of copies to be inserted into newspapers.
- Arrange distribution of magazine; send shipping instructions to printer.
- Update circulation binder for each issue, each renewal series and promotion.
- Liase with Disticor regarding shipping, distributing the magazine to newsstands.
- Maintain an accurate list of our newsstand locations on website.
- Update tracking spreadsheets re # of subscriptions that come in each week, both new and renewals.
- Update contact information for advertisers.
- Mail media kit packages.
- Send additional ad packages via email.
- Oversee the delivery of ad proofs and ensure proofs are approved before running.
- Remind advertisers to send booked ads in.
- Update website: current cover, editorial, photos, M the M, teaser of one feature; Upload all features when off newsstand.
- Readers survey every 18 months.
This is a full-time position (37.5 hours per week).
Salary Range: $36,000 to $44,000 and includes excellent health benefits after a probationary period of 90 days.
Please apply with a resume and cover letter to avadmin@albertaviews.ca.
Only those selected for an interview will be contacted.
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