Academic Coordinator

Classified Categories: Archived

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Academic Coordinator

Undergraduate Studies

Do you believe in the power of ideas, possibility, and in building community?

The Alberta University of the Arts (AUArts) is looking for an organized and collaborative academic coordinator, undergraduate studies.

This is a temporary full-time position ending on or before June 30, 2023. Hours of work are 35 hours per week.

Why AUArts?

Alberta University of the Arts rests on the traditional Treaty 7 Territories of the Blackfoot people and in the spirit of our collective effort to promote reconciliation, we acknowledge the traditional territories and oral practices of the Blackfoot Confederacy, which includes Siksika, Piikani and Kainai, the Tsuut’ina, the Stoney Nakoda First Nations (Bearspaw, Chiniki and Wesley), Metis Nation Region III, and all those who make their homes in the Treaty 7 Region of Southern Alberta.

AUArts is a community of thinkers, shapers, makers and risk takers. We are students, faculty, staff and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

The Alberta University of the Arts offers its 1,100 students studio-based programming that leads to a Bachelor of Fine Arts in one of nine disciplines, a Bachelor of Design in one of two, and an MFA in Craft Media. It has deep roots in Calgary’s creative community and will soon be celebrating its centennial.

The Opportunity

Reporting to the director, academic resources, the academic coordinator, undergraduate studies provides administrative support for the undergraduate portfolio. This includes coordinating faculty contracts, appointments, evaluations, processing expenses, creating reports, and managing course syllabi. This position has responsibilities to steward and support several committees, including agenda and document preparation, distribution, determining quorum and implementation/decision follow-up.

Key Responsibilities:

  • Provide support to senior academic leadership for cyclical procedural and contractual processes such as faculty evaluation, probation, promotion, CV records management, contract, and salary administration.
  • Provide support to faculty and senior academic leadership regarding professional development status, award notifications, appointments, and committee membership.
  • Monitor operating budgets including professional development funding, professional expense reimbursement and research initiative funding.
  • Track and process student course evaluations and assist program review process and maintain accurate records and filing systems for quality assurance.
  • Act as committee steward and coordinator for various committee chairs and membership preparing agendas, organizing documentation, determining quorum, workflows and tracking implementation of decisions and recommendations.
  • Provide course management support, managing course syllabi, performing records management and producing reports.
  • Respond to inquiries and advising students, staff and faculty on related processes.
  • Communicate regularly with faculty and other business units on matters concerning the academic affairs enterprise.

The successful candidate will have:

  • Minimum 2-year post-secondary diploma in a related field, such as business or administration. Post-secondary degree in a related field preferred.
  • Minimum 3-5 years previous experience in an administrative capacity. Direct experience within the educational or non-profit sector preferred.
  • Demonstrated expertise with Microsoft Office 365 (Outlook, Word and Excel).
  • Experience with learning management systems (e.g., Mosaic) and student information systems (e.g., Banner).
  • Demonstrated ability to meet deadlines and flexibility to operate in an environment with frequent interruptions while maintaining focus on detail and accuracy.
  • Demonstrated ability to work in a confidential, discrete and respectful manner.
  • Highly developed written and verbal communication skills.

As a member of the AUPE bargaining unit (Local 071/006), this full-time temporary position falls under a classification 5 (five).

The starting annual salary is $51,260 – $56,000 dependent upon skills, education and experience.

How to Apply

Applications must include the following in a single PDF document:

  • Cover Letter.
  • Curriculum Vitae / Resume.

Please upload your single document to the Resume section – do not upload any documents to the Cover Letter section. You will be required to create an account in order to submit your application. Please visit our How to Apply page to ensure your application is complete prior to submission.

Review of applications will continue until the position is filled or the search is closed. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

Further information about AUArts is available on our website at

AUArts is committed to ensuring the health and safety of all University Community Members while on campus. For specific information and updates, including our COVID-19 Vaccination Policy, please visit our website.

AUArts is an equal opportunity employer and is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversity of the university. We encourage expressions of interest from all qualified applicants for consideration for this or other suitable vacancies although applications from Canadian citizens and permanent residents will be given priority.

The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact our FOIP Coordinator at

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