Administrative Assistant

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Administrative Assistant

Ghost River Theatre is hiring an administrative assistant to work with the company this summer.

As a devised theatre company, Ghost River Theatre believes collaboration is both process and purpose. Devised material can only arise out of a commingling of minds. Accordingly, a plurality of perspectives is integral: the more diverse the ensemble, the more rich and reflective the output. As part of our promise to The 35//50 initiative, Ghost River Theatre is committed to supporting artists and arts workers that represent the diverse community we serve.

We are seeking someone who has creativity and a passion for new ideas combined with a self-motivating attitude for this mentorship and learning opportunity. We want to work with people who have passion for live theatre and the performing arts and an understanding of current theatre practices and trends, as well as an energetic attitude and the ability to be part of creative solutions.

We are currently recruiting a full-time administrative assistant to join our team on a seasonal contract funded by Canada Summer Jobs. This is a new position created to support the company’s needs is built around learning from our executive director and producer.

The Ideal Candidate:

  • Is interested in arts administration and theatre production and looking for opportunities to learn more about what producing and arts admin work entails.
  • Is highly motivated and able to work independently.
  • Is task oriented and organized.
  • Is able to communicate transparently.
  • Is someone who will be accountable and can thoughtfully navigate a diverse and sensitive group of people.
  • Is comfortable with multiple tasks while identifying priorities and is not afraid to ask for help or ask questions.
  • Enjoys working collaboratively.
  • Is curious.
  • Is passionate about working with people and interested in building relationships.
  • Has excellent written and/or verbal communication skills.
  • Is drawn to Ghost River Theatre’s work and aesthetics.
  • Has strong computer skills and is familiar with macOS, Squarespace, Adobe, Microsoft Office (specifically excel and word), Dropbox, and/or can adapt quickly to new software and processes.

Duties will be as follows:

  • Working with Ghost River Theatre’s executive director and producer, as well as the project production teams and cast.
  • Calendar management.
  • Website updates.
  • Help organize and update our databases and files (both digital and physical).
  • Acting as the primary point of contact for our Digital Arts Sharing Program (DASP).
  • Work with the team to help write and proofread grant applications.
  • Assisting with coordinating and hosting external and internal learning and outreach endeavours.
  • Attend events as required including talkbacks, pre-show talks, student matinees, behind-the-scenes events and more.
  • Contribute to collaborative conversations.
  • Taking photos and creating content for social media and company newsletter (posting will be done by producer and PR company).
  • Creating blog posts and/or generating online content that speaks to their experience working with GRT.
  • Attend weekly staff meetings.

We will also support and assist any professional development opportunities which may arise, such as theatre-related webinars.

Employment will be for eight weeks, and we are hoping the chosen applicant will begin work the week of June 13, 2022 and finish the week of August 1, 2022.

The start/end dates can be made flexible for the chosen applicant if required. The position will be 30 hours per week at $17/hour for a total of $4,080 (less fees).

If extra work dates are accumulated, you will receive additional compensation.

This position is funded through Canada Summer Jobs, so the applicants must meet the following criteria to be eligible to apply:

  • Be between 15 and 30 years of age at the start of the employment.
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada.

Ghost River Theatre encourages diverse applicants regardless of national origin, age, religion, creed, disability, sexual orientation, or gender identity or expression. Ghost River Theatre is committed to the health and safety of its employees and will take all necessary measures during the COVID-19 pandemic.

How to Apply

To apply, please compose an expression of interest explaining why you would like to learn and work with Ghost River Theatre and how you would benefit the team. This expression of interest can be delivered in a medium of the applicant’s choice (including a written letter, video, audio file, etc.). Candidates are welcome to provide a resume if they choose.

Email your expression of interest to Ghost River Theatre’s Producer, Andrew G. Cooper, at

If email is not available, please call 403.242.7118 x2, and we would be happy to make available alternative options.

The Application Process

We will be accepting applications until June 7, 2022, at 5:00pm. After that, we will reply to all candidates to notify them if they will be moving on to an interview. Successful candidates invited to interview will be provided with all questions in advance and be compensated $50 for their time in the interview and preparing for it.

Interviews will occur in person (if health and safety rules comply) at the West Village Theatre (2007, 10 Ave. SW) during the daytime, June 9 and 10, 2022.

If health mandates prohibit this, interviews will be conducted online over Zoom. If you are not available for either of the interview days, please indicate so in your expression of interest and we will do our best to make other arrangements.

Who Are We?

Ghost River Theatre calls Treaty 7 territory our home base, which is the traditional territory of the Blackfoot Confederacy, which includes the Kainai, Siksika and Piikani nations, Tsuu T’ina (Dene) Nation and the Stony/Nakoda Nation, which include the Bearspaw, Chiniki, Wesley Nations and the Metis Nation Region 3.

Ghost River Theatre values the daring, the illuminative, and the surprising. Our work often examines exceptional individuals in extraordinary circumstances, subjects whose volatile relationship with ambition mirrors our obsession with wrestling with the impossible, constantly reframing and rediscovering what theatre is and is capable of. We are committed to expanding the language of theatre; to creating contemporary mythologies based on stories that reflect our experience of the world.

Led by Artistic Director Eric Rose and Executive Director Kate Stadel, Ghost River Theatre is an award-winning devised theatre company that creates, develops, and mounts original productions through a significant investment in imaginative research and development. We make our work in a rigorous, supportive, collaborative-creation environment that recognizes and utilizes the unique abilities of all participants, premiering our work in Calgary and then touring it nationally and internationally. Our work embraces a hybrid of high-tech visual spectacle with low-fi theatrical magic.

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