Administrative Assistant
Mountain Standard Time Performative Art (M:ST) is looking for an administrative assistant to join our team for a limited-term, full-time contract, with the potential for renewal depending on funding.
Duration: 9 weeksCompensation: $20/hrHours: 30hrs/weekLocation: Hybrid (Remote and in-person)Responsibilities:
- Work with the co-directors and the editorial intern to ensure people have access to M:ST’s programs and initiatives through various media; website, interviews, social media, postcards, newsletters, personal invitations, etc.
- Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
- Assisting the co-directors in monthly bookkeeping, preparing regular financial reports for the board of directors, and working with M:ST’s accountant to draft year-end financial statements, T4s, and T3010’s.
- Maintain a well-organized office and filing system with accurate and accessible records.
- Provide administrative support to ensure smoother operation of the office, including vetting the general inbox and directing incoming communications to the appropriate staff member.
- Preparing, organizing and storing information in paper and electronic form as needed
- Assist the board by scheduling meetings and taking minutes at board meetings.
- Ensuring the payment of all expenses for the operation of the Society.
- Maintaining all accounts and financial records of the Society. Supports the team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information and educational opportunities to staff.
- Set regular check-ins with your co-director to communicate needs and resources gaps.
Skills & Qualifications
Proven history of:
- Organization
- Time management
- Good verbal and written communication skills
- Attention to detail
- Familiarity with social media
- Proficiency in Microsoft Word, Powerpoint, and Excel
How to Apply
Send us a resume and letter to introduce yourself (maximum 2 pages for the letter); or a video link of the file (maximum 10 minutes); or a voice recording link or file (max 10 minutes), to info@mountainstandardtime.org by May 12, 2023.
Share this page
