Archives Clerk

Classified Categories: Archived

Archives Clerk

Hours: Temporary part-time (approximately 10 – 15 hours/week to December 31, 2024)
Hiring Manager: Daryl Betenia, Director, Collections & Curatorial
Closing Date: December 22, 2023
Hourly Salary Range: $18.97 – $22.26

Glenbow is an equal opportunity employer and values different perspectives, backgrounds, identities and lived experiences. We are committed to building a diverse team and encourage people from underrepresented groups to apply. Should you have special accommodation needs, please let us know.

About Glenbow

Situated in Calgary, Glenbow is an arts and culture museum undergoing a complete transformation and reimagining of what a museum can be. Glenbow’s team is passionate and dedicated to making art accessible for everyone. Every member of our team, regardless of job title or description, is focused on serving our community and reimagining the museum experience. As an integral part of Calgary’s community, the Glenbow team is focused on making arts and culture experiences accessible to everyone. We are dedicated community builders, working to shape the future of arts and culture in Calgary and beyond. Working at Glenbow also means you are part of an organization that recognizes its role in reconciliation and is working toward building an equitable community.

The Role


The archives clerk will respond to requests from researchers in the community wishing to conduct archive-related research at Glenbow and will assist with the coordination of access to archive-related resources. This role is customer-service focused and the first point of contact for archive access requests. Work is expected to be completed in a respectful, timely and efficient manner.

Role Responsibilities

  • Responding to inquiries regarding archival records held at Glenbow.
  • Clarifying needs related to research requests and communicating Glenbow policies and processes.
  • Identifying and gathering the necessary fonds related to access requests.
  • Scheduling visits from researchers to Glenbow to review requested materials.
  • Oversight of the safe use and return of resources during visits.
  • Coordinating information as needed with other Glenbow staff.
  • Ensuring requested resources are returned and safely secured.
  • Following appropriate material handling and safety procedures.
  • Staying up to date with Glenbow policies and procedures.

Qualifications for this Role

  • Bachelor of Arts required.
  • Minimum one year of experience in a museum, archive or gallery-related environment.
  • General familiarity with archives and archival research.
  • Awareness of care and handling required when dealing with original documents.
  • Experience with and knowledge of Inmagic DB/Textworks database systems preferred.
  • Exceptional attention to detail and care when working with archives.
  • Excellent communication and interpersonal skills.
  • Ability to manage time effectively, manage workloads and meet deadlines.
  • Demonstrated administrative and organizational skills.
  • Flexible schedule.

Benefits of working at Glenbow

We recognize there are many reasons to believe in your work—and that everyone deserves to be valued, be part of a caring culture, be compensated fairly and be part of building our community.

Flexible work environment: We know having flexibility in how you work is important in today’s workplace. From hybrid working options, flexible hours and more, Glenbow offers ways to achieve the balance you’re looking for in your life.

Health & wellness benefits: We believe in physical and mental well-being. Our benefits package supports you and your family in your ongoing health.

RRSP matching: Glenbow matches employee RRSP contributions, up to 5%. Employees structure their retirement savings how they choose and Glenbow tops up those contributions.

To apply, please submit your resume and cover letter to

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