Arts Administrator

Classified Categories: Archived

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Arts Administrator

Quest Theatre (Calgary/Mohkínsstsisi) is searching for a part-time (20 hours per week) arts administrator to join our small team. The successful candidate will support many aspects of the organization, particularly in the areas of:

  • Administration, documentation and research (approx. 50%)
  • Customer service & communication (approx. 30%)
  • Fundraising (approx. 10%)
  • Event planning and execution (approx. 10%)

Job Description

Administrative tasks as required to support director of business operations, artistic director, program coordinators, marketing coordinator, board of directors and other team members.

Tasks may include:

  • Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being a primary user of our customer relationship management system (currently Theatre Manager) and maintaining confidential financial and statistical records for all activities.
  • Maintain an orderly archive and filing system.
  • Accurate data entry.
  • Support statistical and financial reporting requirements of the organization.
  • Provide administrative support for programming as required.
  • Coordinate team meetings and training activities as required.
  • Payment and donation processing, including issuing receipts/confirmations.
  • Manage Quest Theatre’s fleet of vehicles.
  • Assist with paperwork such as contracts, police checks and releases.
  • Problem solve, research solutions and make recommendations on areas of need for the organization.

Customer Service & Communication

  • Managing incoming and outgoing communications for the organization.
  • Maintaining relationships with key patrons and stakeholders.
  • Assist marketing coordinator.

Fundraising Assistance

  • Find and gather in-kind donations.
  • Research potential grants, donors, funders and sponsors.
  • Assist with preparations of fundraising applications.
  • Assist in the creation of sponsorship, grant and donor packages and reports.
  • Individual donor campaign planning and execution.
  • Ensure that supporters are recognized in accordance with agreements and thanked when appropriate.
  • Event participation and planning for various events through the season.
  • Attend events and meetings on behalf of Quest Theatre.
  • Assist in the planning and execution of Quest Theatre events.

For more information about the job and how to apply, please visit

Part-time | Apply by October 16, 2022

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