Arts Administrator
Quest Theatre (Calgary/Mohkínsstsisi) is searching for a part-time (20 hours per week) arts administrator to join our small team. The successful candidate will support many aspects of the organization, particularly in the areas of:
- Administration, documentation and research (approx. 50%)
- Customer service & communication (approx. 30%)
- Fundraising (approx. 10%)
- Event planning and execution (approx. 10%)
Job Description
Administrative tasks as required to support director of business operations, artistic director, program coordinators, marketing coordinator, board of directors and other team members.
Tasks may include:
- Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being a primary user of our customer relationship management system (currently Theatre Manager) and maintaining confidential financial and statistical records for all activities.
- Maintain an orderly archive and filing system.
- Accurate data entry.
- Support statistical and financial reporting requirements of the organization.
- Provide administrative support for programming as required.
- Coordinate team meetings and training activities as required.
- Payment and donation processing, including issuing receipts/confirmations.
- Manage Quest Theatre’s fleet of vehicles.
- Assist with paperwork such as contracts, police checks and releases.
- Problem solve, research solutions and make recommendations on areas of need for the organization.
Customer Service & Communication
- Managing incoming and outgoing communications for the organization.
- Maintaining relationships with key patrons and stakeholders.
- Assist marketing coordinator.
Fundraising Assistance
- Find and gather in-kind donations.
- Research potential grants, donors, funders and sponsors.
- Assist with preparations of fundraising applications.
- Assist in the creation of sponsorship, grant and donor packages and reports.
- Individual donor campaign planning and execution.
- Ensure that supporters are recognized in accordance with agreements and thanked when appropriate.
- Event participation and planning for various events through the season.
- Attend events and meetings on behalf of Quest Theatre.
- Assist in the planning and execution of Quest Theatre events.
For more information about the job and how to apply, please visit questtheatre.org.
Share this page
