Call For Festival Coordinator

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Call For Festival Coordinator

Term: Contract Position (Particle + Wave 2023)

Apply ASAP. Applications open until position filled

EMMEDIA is hiring a temporary Particle + Wave Media Arts Festival Coordinator!

This is a contract position, starting immediately and running until mid-late April. The majority of the workload will be in February and March. This contract will not have a fixed hourly time requirement, but compensation will be dependent on completion of tasks related to the festival. The successful candidate will be able to work from home but will occasionally be required to commute to the EMMEDIA office located at 2005 10th Ave SW.

Compensation for the contract is $5,000.

EMMEDIA is an electronic media arts centre established in 1979 and incorporated as a non-profit society in 1983. Professionally managed and directed by practicing artists, the Society responds to a broad community by offering affordable access to media art production tools, services, technical and educational support, and to an array of public exhibition programs. Our commitment to the media arts crosses a range of media and disciplines: audio, video, web-based art, independent film, animation, multimedia, performance and environments.

The Particle + Wave coordinator’s role will be to temporarily oversee EMMEDIA’s media arts festival, Particle + Wave. In particular, the successful candidate will program and facilitate a media arts event/festival in late March 2023 that speaks to EMMEDIA’s programming.

Particle + Wave Festival Details

Particle + Wave 2023 is an inter-dimensional experience. This year our festival transcends through all the physical axes and the digital space in the H Gate.

Z Axis — Show and Tell: This space is for creators who are looking to connect with the public; the pieces exhibited here share who you are, what you do and how you do it. This exhibition space offers an opportunity to take people through your process and see your work through their eyes.

X Axis — Creators Connect: This space is for creators looking to provide the media arts community with piece/s that encourage respectful artistic discourse. The gallery offers an intimate environment where mutual contemplation, thoughtful inquiry, and openness to experience are valued expressions of vulnerability.

Y Axis — Daring Experiments: This space is for daring creators and risk takers. Complex projects and new experiments are all welcome. Show us a medium you’ve never tried before, ask for artistic input, confuse us, make us question ourselves and our reality. Bring wonder to our community!

H Gate — Community Zine (online): This space is meant for artists and art lovers to enjoy anytime, anywhere! Submit a digital artwork to be included in our P+W 2023 Community Zine. Mediums included can involve or be anything, as long as it can be viewed on a screen/online platform. This opportunity is well suited for those who have never exhibited their work before and are unsure of where or how to start.

Festival Manager Responsibilities

  • Program  Particle + Wave media arts event or festival, working with EMMEDIA staff and board to meet EMMEDIA’s programming mandate. The theme and timeline of the festival have already been established.
  • Coordinate Particle + Wave program juries and selection committees with input from the programming committee.
  • The Call for Submissions has been completed.
  • Coordinate and facilitate the presentation of Particle + Wave programming. This includes the development and implementation of public relations and promotions, website information, to ensure the membership is aware of upcoming events, in collaboration with the communications and outreach coordinator.
  • Ensure that all matters related to public presentations are taken care of. This includes artist payment, internal communication, and technical requirements, working with EMMEDIA staff.
  • Ensure all Particle + Wave-related administrative tasks are accomplished, including record keeping, maintenance of applicable databases, sub-ledgers and program documentation, working with the Operations Manager as needed.
  • Maintain and provide documentation of the 2023 Festival as needed for future granting requirements during the completion of the contract.
  • Supervise EMMEDIA volunteers where applicable, and working with other EMMEDIA staff.
  • Collaborate with the Festival Technician for proper installation and exhibition of artwork.
  • Collaborate with Operations Manager to adhere to Particle + Wave 2023 budget.
  • Coordinate with other staff and board members, assist as needed.
  • Helping where needed throughout the Festival. Onsite project management, including coordinating exhibitions, screenings, staff and volunteers.
  • Hire independent contractors as needed for promotional materials and documentation as needed.
  • Monitor email communication with staff, artists and contractors.

Suggested Qualifications:

  • You have a keen understanding and appreciation of Calgary’s film and media arts community.
  • You are knowledgeable and attuned to the media arts scene in Alberta and beyond.
  • You have successfully coordinated art-related events and/or you have post-secondary training in programming and event management, with 2+ years of work or lived experience.
  • You have some experience in social media management. Graphic design experience is considered an asset.
  • You have experience working within the arts/non-profit sector.
  • You have the proven ability to develop strong relationships with artists, community partners and stakeholders. You have excellent time management skills, and written and verbal communication skills.

To Apply

Please submit your cover letter and resume as one document to, using the subject line Particle + Wave Coordinator Application. Open until position is filled.

If you are interested in this role, we’d love to hear from you!

EMMEDIA is a non-profit member organization supporting media art in Calgary for the past 40 years and is an equal opportunity employer. Selections will be made without regard to gender identification, race, religion, disability, marital status, age or national origin.

If you need assistance applying, or would like to provide an alternative application (video or verbal), or for any questions regarding the role, please reach out to to discuss. EMMEDIA can provide ASL assistance if required.

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