Conference Coordinator
Overview
The National Campus and Community Radio Association/ l’Association nationale des radios étudiantes et communautaires (NCRA/ANREC) is a not-for-profit group committed to volunteer-driven, non-profit, community-oriented radio across Canada.
We help campus and community radio stations get and stay on-air, help amplify underrepresented voices, foster and celebrate compelling local grassroots radio, and connect stations so they can better serve their communities. We currently represent more than 100 members, from CHMR-FM in St. John’s, NF to CICK-FM in Smithers, BC.
We are seeking a part-time conference coordinator to work with the NCRA/ANREC specifically related to our National Campus/Community Radio Conference May 30th – June 2nd in Calgary, AB. The position will be working in coordination with the NCRA/ANREC executive director, CJSW-FM (host station) and our conference committee to oversee organizing housing, food service, meeting space, welcome event, awards gala and guest speakers. Travel, accommodations and per-diem will be covered by the NCRA/ANREC if travelling for work.
Key Responsibilities
- Oversee meeting booking, cancellation, and postponement orders.
- Plan and coordinate all activities to successfully execute meetings and conferences.
- Coordinate guest speakers, keynotes and workshops.
- Obtain meeting request orders, book meeting rooms and send confirmations to clients.
- Determine participant counts and accordingly book the right-sized meeting room.
- Process all other additional requests such as room set-up, catering needs and audio/visual device requirements.
- Maintain high level of professionalism and competence when dealing with participants.
- Obtain client feedback and make appropriate changes for improvements.
- Submit invoices for catering, equipment, and other amenities to clients.
- Resolve booking conflicts in a timely and accurate fashion.
- Escalate complex booking issues to managers for immediate resolutions.
- Ensure that meeting rooms are set up with requested amenities and AV devices.
- Greet the participants and direct them to meeting rooms.
- Address new requests of host before and during meetings.
- Respond to client calls and e-mails related to meeting set-up.
- Manage and oversee our CRABO Awards Gala, in coordination with the NCRA/ANREC Staff and CJSW.
Qualifications
- Preference for hosting 2 conference planning and management events.
- Highly responsible and reliable with exceptional attention to detail.
- Work or volunteer experience at one or more campus or community radio station in Canada is an asset, with experience with anti-oppression work.
- Proven track record of achieving and exceeding goals.
- Bilingualism in written and spoken French and English is ideal, though English is acceptable.
Wage: $25/hour starting at 10 hours/week increasing hours with at least 2 weeks of full-time work in Calgary, AB in late May/Early June.
Start Date: January 16, 2023 (Negotiable)
End Date: June 23, 2023
Position: Part-Time to Full-Time Limited Contract
Working Conditions: The position will be mostly working remotely, anywhere in Canada, with a preference for Calgary.
How To Apply
The NCRA/ANREC, in accordance with its Statement of Principles, encourages applications from under-represented communities, including women, Native peoples, people of colour, lesbians and gays, people with physical and mental disabilities, people living with HIV/AIDS, and people whose age, education, or economic status may be a barrier to employment. The NCRA/ANREC does not discriminate on the basis of race, sexual orientation, religion, age, ability, or class.
Please submit a cover letter and resume to barry@ncra.ca with the application title “Conference Coordinator”. Applications will remain open until December 4th, 2022. Interviews will take place in the first two weeks of December between noon and 4pm ET.
Everyone is thanked for applying, however only those selected for an interview will be contacted.
