Director of Finance and Administration
Theatre Calgary is seeking a creative, and energetic individual to serve as its next director of finance and administration. Reporting to the executive director, the director of finance and administration guides Theatre Calgary’s financial policy and direction while also being an active partner with the senior leadership team in planning the organization’s future strategy and implementing ongoing operations. They will lead all financial administration, business planning, budgeting and human resource administration. The director of finance and administration collaborates closely with peers on the senior leadership team, as well as the board chair and chair audit and finance committee. The director of finance and administration directly supervises the front of house, bar staff, accounting department and administrative specialist.As an integral senior member of the Theatre Calgary team, the director of finance and administration will play an active role as a thought-partner in planning for the organization’s overall advancement strategies. Supporting, assisting, and partnering with the executive director, the director of finance and administration will operationalize the strategic plan while building a thriving, creative and diverse culture serving the Calgary community. The director of finance and administration will conceptualize and implement a plan to grow Theatre Calgary’s philanthropic leadership giving base, implementing appropriate delivery and support systems, and evaluating results.
This is an exciting and unique opportunity for a finance professional who can bring together their vision, experience and passion for theatre in Calgary. The ideal candidate will want to invest themselves in the success and growth of Theatre Calgary and will find personal fulfilment in being part of the future.
Director of Finance & Administration Role and Responsibilities
Reporting to the executive director, the director of finance & administration will be responsible for:
- Guiding financial decisions by establishing, monitoring and enforcing internal controls, and operational policies and procedures; make recommendations for increased efficiency and effectiveness.
- Coordinating and directing daily and periodic accounting operations and processes, assuring that financial records and systems are maintained in accordance with generally accepted accounting principles.
- Participating in the strategic planning process as an integral member of the senior leadership team through development and use of predictive models and activity-based financial analyses.
- Performing cash flow analysis and planning to ensure availability of funds as needed for the theatre.
- Maximizing return and limit risk on cash by managing bank balances, and overseeing investments managed by external investment manager, in conjunction with audit and finance committee.
- Monitoring and confirming financial condition by conducting internal audits.
- Leading communication with external auditors to prepare annual audited financial statements and appropriate returns.
- Preparing accurate interim financial statements and special reports for both internal and external use, through collection, analysis and consolidation of financial data.
- Preparing and monitoring annual operating and capital budgets and periodic re-forecasts.
- Achieving budget objectives by scheduling expenditures, analyzing variances, and initiating corrective actions.
- Liaising with the audit and finance committee and participate in committee and board meetings.
- Directing human resources functions, including recruitment, hiring, termination, and development and management of employment policies.
- Working closely with managers to ensure consistent application of human resource policies and best practices.
- Ensuring compliance with federal, and provincial requirements, through research and awareness of existing, new, or anticipated legislation, and liaise with legal counsel to advise management on needed actions or potential impacts.
- Preparing accurate financial information for the Theatre Calgary Endowment Foundation which includes the calculations and analysis on the ongoing performance of the fund.
- Managing the front-of-house and bar operations teams
- Completing and filing the annual and quarterly returns including GST, charity and AGLC.
Traits and Characteristics
Proactive, independent, self-motivated, detailed and people-oriented, the director of finance and administration will have exceptional management skills and value frequent interaction and collaboration with others. The director of finance and administration will be an experienced and entrepreneurial professional with the vision to actively pursue Theatre Calgary’s goals with creativity and determination and will have a high degree of personal accountability — with a commitment to exceeding expectations. This individual will balance tasks and projects with a sense of urgency and possess superlative interpersonal and communication skills that articulate sound financial and administrative practices. A self-sufficient and self-managed professional with a highly organized approach, the director of finance and administration will have the ability to achieve organizational financial and strategic objectives with staff, board members and volunteers. This individual will bring an affinity for Theatre Calgary’s mission and vision and a passion to positively impact the organization’s long-term success, complemented by highly developed skills and an efficient best practices approach.
The director of finance and administration will appreciate that this position is a full-time salaried position that requires occasional weekend and evening work depending on performances. As this position deals directly with Theatre Calgary patrons and corporate clients it may on occasion require professional interaction to foster ongoing positive relationships.
Other key competencies of the role include:
- Leadership: Organizing and influencing people to believe in a vision while creating a sense of purpose and direction.
- Teamwork and Interpersonal Skills: Cooperating with others to meet objectives and the ability to effectively communicate to build rapport while relating to many different people.
- Decision Making and Resiliency: Analyzing all aspects of a situation to make consistently sound and timely decisions with the ability to quickly recover from adversity.
- Creativity and Innovation: Creating innovative approaches, programming, process, technologies and/or systems to achieve the desired result.
- Flexibility, Time and Priority Management: The acuity to prioritize and complete tasks to deliver desired outcomes within allotted periods while readily modifying, responding and adapting to change with minimal resistance.
- Employee Development/Coaching: Facilitating, supporting and contributing to the professional growth of others.
- Planning and Organization: Establishing courses of action to ensure that work is completed effectively, while utilizing logical, systematic and orderly procedures to meet objectives.
- Goal Orientation: The clarity to establish and achieve specific, measurable, attainable, reviewable and time-sensitive goals regardless of obstacles or circumstances and the ability to facilitate agreements between many parties.
Qualifications and Experience
The director of finance and administration with have enthusiasm for and belief in the core purpose of Theatre Calgary along with a minimum of seven years’ leadership experience working in finance roles, preferably in not for profit arts organizations. A degree in finance or accounting is required and a preference will be given to candidates with a CPA designation. You will be able to demonstrate experience in establishing financial and administrative policies, processes and guidelines. Candidates should have strong experience using Excel and Quickbooks (and/or other financial management software) required. Familiarity with Tessitura ticketing or similar ticketing software is preferred. You will also be skilled in skilled in forecasting, analysis and planning while enabling clean transactional processes.
Compensation
A competitive compensation salary with a range of $100,000 — $115,000 commensurate with experience and after the initial probationary period the director of finance and administration will be eligible to join the Theatre Calgary Group RRSP plan with employer matching and comprehensive healthcare program.
Application Instructions
The Theatre Calgary director of finance and administration is led by Martin Bragg and Nicola Dawes of Martin Bragg & Associates. To apply in confidence please email your letter of interest and resume in Word or PDF format to Martin Bragg & Associates at theatrecalgaryfinance@mbassociates.ca.
All qualified candidates are encouraged to apply and will receive an acknowledgement of their application. No phone calls please.
The review of applications will begin immediately and will continue until the position is filled.
Theatre Calgary is committed to an open and transparent hiring process and encourages applications from our diverse community. Theatre Calgary hires based on merit and is committed to employment equity, diversity, and inclusion. Theatre Calgary is unwavering in its pursuit of excellence and recognizes that increasing the diversity of our staff, and especially our leadership, accomplishes this objective. We promote policies, practices, and programs that work to dismantle systemic racism. We welcome all applications from women and gender nonconforming people, people of colour, Indigenous peoples, people with disabilities, people of all sexual orientations, and all others who may contribute to the further diversification of Theatre Calgary.
In the spirit of reconciliation, Theatre Calgary acknowledges that we live, work and create on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyâxe Nakoda Nations, the Métis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta. They were the original occupants of this land and continue to be here to this day. Theatre Calgary is grateful to have the opportunity to present in this territory.
