Art Auction Coordinator

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Art Auction Coordinator

The deadline for this opportunity has passed.

Elephant Artist Relief Society (EAR) established an annual fundraising event in 2017. Originally titled Sad Bastards Lonely Hearts Ball, this event was called Sad Bastards Bad Luck Ball in 2018, while the 2019 event has still to be named.

The fundraiser will exhibit visual artworks that, in turn, will be auctioned with artists opting to retain fifty percent of the sale. The exhibit will culminate in a closing night event that includes live performances from poets, experimental performance artists, and a media art installation whom each receive an honoraria artist-fee.

While the closing night event will be one night only, the exhibit will take place over the week prior, and interns are expected to perform follow-up tasks relating to their roles upon conclusion of the fundraiser. Duties will consist of two to five hours a week, with more hours concentrated closer to and during the launch of the fundraiser, and fewer hours required executing wrap-up duties.

As an organization that highlights community, this fundraiser draws out artists from around the Calgary region and has always been a rocking good time. The fundraiser is also critically important to replenishing the charity’s emergency relief funds. We are seeking interns to help promote and coordinate this exciting event.

The art auction coordinator will be responsible for organizing an art auction component of Elephant Artist Relief Society’s annual fundraising event to take place in September of 2019. The ideal candidate for this position will have excellent organizational skills, have a mind for details, and is enthusiastic about working with visual artists. This coordinator will work in collaboration with the fundraising chair, the president of the board, and attend fundraising committee meetings.

To start as soon as possible.

Ideal for someone with course work in:

  • Media studies and professional communication
  • General studies
  • Fine art
  • Business administration
  • Arts education
  • Arts
  • Arts and cultural management

Some specialized skills required:

  • Writing skills
  • Organizational skills

What we will accomplish:

  • Submit all data and documentation in a shareable folder by the end of the contract on September 30, 2019.
  • Compose and distribute a letter of appreciation to participating artists.
  • Schedule and oversee remaining artwork pick-up at the gallery on September 14, 2019.
  • Oversee the wrapping of artworks for the highest bidders to be delivered at the closing night event on September 13, 2019.
  •  Assist EAR’s president and fundraising chair in preparing the online auction in time for the launch on September 10, 2019.
  • Create silent auction labels and sign-up sheets that include details of the artwork and artist biography to be both onsite at the exhibit and online for public access.
  • Initiate and oversee communications with visual artists, the signing of contracts, the creation and maintenance of the artist contact list and artwork data in a shareable folder.
  • Schedule and oversee artwork delivery at the gallery on September 8, 2019.

For more information or to apply, visit

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