Executive Director
Calgary Girls Choir
Start Date: ASAP
Salary Range: $58,000 to $65,000 for 30 hour week
Deadline to apply: March 16, 2026
Hours: This is a permanent position that the Choir anticipates being 30-hours/week, but is open to other arrangements depending on the candidate and organizational needs.
Who We Are
The Calgary Girls Choir is a non for profit organization that has been providing exceptional choral training to young girls and women along with performance and touring opportunities since 1995. We are an award-winning and internationally renowned choir that inspires young women through music.
Our Vision: A world where every girl and woman is empowered to use her voice.
Position Summary
The executive director (ED) provides strategic administrative and operational leadership for the Calgary Girls Choir (CGC). Reporting to the board of directors, the ED is responsible for advancing the mission, supporting organizational sustainability, and implementing board-approved strategic direction.
Working in close partnership with the artistic director, the ED shares responsibility for organizational leadership, with primary oversight of governance support, operations, financial stewardship, fundraising, community engagement, and organizational development. The executive director ensures that the business and administrative functions of the Choir effectively support and strengthen its artistic excellence.
Reporting relationship, reports to: Board of Directors
Key Working Relationships
- Board of directors
- Artistic director
- Administrative and artistic staff
- Choristers and families
- Sponsors, donors, and supporters
- Alumnae and families
- Facilities, community partners, and vendors
- Funding agencies and government bodies
Responsibilities
Strategic Leadership & Governance
- In partnership with the artistic director and Board, provide strategic leadership to advance CGC’s mission, artistic vision and long-term sustainability.
- Execute and operationalize Board-approved policies and strategic priorities.
- Lead the planning, execution and monitoring of strategic initiatives; provide regular progress reports to the Board.
- Serve as a key advisor to the Board, ensuring informed decision-making through accurate, timely and comprehensive information.
- Keep the Board informed of significant operational, financial or reputational issues.
- Attend and actively participate in Board meetings and planning sessions.
- Annually prepare comprehensive organizational reports summarizing programs, services, outcomes and recommendations for improvement.
Organizational Leadership & Operations
- Oversee the effective and efficient day-to-day operations of the Calgary Girls Choir.
- Ensure strong administrative systems, sound business practices, and operational excellence.
- Oversee delivery of all CGC programming, including camps, tours, performances and major events.
- Regularly solicit and evaluate stakeholder feedback to strengthen program and service delivery.
- Foster a culture of collaboration, accountability, professionalism and service excellence.
- Identify organizational risks and implement mitigation strategies.
Diversity, Equity & Inclusion
- Champion diversity, equity, inclusion and belonging across all areas of the organization.
- Promote inclusive practices in recruitment, programming, partnerships and communications.
- Ensure fair and respectful treatment of staff, volunteers, artists, choristers, families, vendors and community members.
- Support initiatives that broaden access and remove barriers to participation.
Financial Stewardship & Fund Development
- Lead the development of the annual operating budget in collaboration with the artistic director and Board.
- Administer and oversee expenditures in alignment with the approved budget and organizational priorities.
- In conjunction with the bookkeeper and Board treasurer, provide comprehensive monthly financial reports to the Board.
- Ensure strong fiscal oversight across all revenue streams, including tuition, fundraising, gaming revenue, grants, sponsorships and donations.
- Lead the development and execution of fundraising and marketing strategies.
- Cultivate and steward relationships with donors (past, present, and prospective).
- Maintain strong relationships with funding bodies and oversee preparation of grant proposals and reports.
- Ensure compliance with regulatory, reporting and audit requirements.
Human Resources & Administration
- Ensure appropriate staffing levels aligned with organizational needs and financial capacity.
- Develop, maintain, and implement employment policies and job descriptions.
- Oversee office staff (excluding Artistic Staff), including:
- Setting priorities and performance expectations
- Providing mentorship and leadership
- Recruitment, selection, onboarding, and training
- Performance management and professional development
- Compensation and benefits review
- Coordinate contract renewals for Junior Program instructors and accompanists in conjunction with the artistic director
- Foster a workplace culture grounded in respect, transparency, collaboration and accountability.
- Ensure compliance with employment legislation and best practices.
Facilities & Asset Management
- Secure and manage appropriate facilities for rehearsals, performances, administration, storage and meetings.
- Plan and procure new locations as required to support program growth.
- Ensure adequate insurance coverage and risk management practices.
- Oversee maintenance, replacement, and upgrading of furniture, equipment and physical assets.
- Provide recommendations to the Board regarding capital expenditures or acquisitions outside the approved budget.
Community Relations & External Affairs
- Serve as spokesperson and ambassador for the Calgary Girls Choir.
- Build and maintain strong relationships with community partners, arts organizations, sponsors and civic stakeholders.
- Enhance the visibility and reputation of CGC within the broader community.
- Represent CGC on committees, collaborative initiatives and sector networks.
- Develop and oversee communications strategies to effectively convey CGC’s mission, programs and impact.
Qualifications
- Minimum of five years of progressive senior management or executive leadership experience.
- Demonstrated success in strategic planning, organizational leadership and financial oversight.
- Experience in non-profit leadership, arts administration, or mission-driven organizations preferred.
- Proven experience in fundraising and donor relations.
- Strong human resources management experience.
- Exceptional organizational, project management and time management skills.
- Excellent communication and relationship-building abilities.
- Proficiency in financial management systems and technology (word processing, email, financial software and digital communications tools).
- Experience with communications strategy, including digital and social media platforms.
- Passion for arts education and youth development.
Work Schedule & Expectations
- The role requires flexibility, including availability for occasional evenings and weekends to support rehearsals, performances, events, Board meetings and community engagements.
- Work hours may vary seasonally, particularly during peak performance and fundraising periods.
- The executive director is expected to model flexibility and responsiveness consistent with the leadership responsibilities of the role.
To apply submit your resume and a cover letter to events@calgarygirlschoir.com with the subject line “ED Application” Candidates are encouraged to apply ASAP as we will begin interviews with suitable candidates the week of March 16, 2026.
