Festival Logistics Coordinator

Classified Categories: Job Opportunities

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Festival Logistics Coordinator

Calgary Pride

Position: Full-time
Duration: June to September 2024
Deadline for applications: May 10, 2024

Reporting to the manager of production and programming, the festival logistics coordinator is responsible for supporting the planning and executing of the in-person Pride Festival and other relevant artistic programming. The ideal candidate will also support raising awareness of Calgary Pride programs while playing a role in stakeholder communications (internal and external) that fortifies the organization’s strategic direction. As part of a fast-moving and compassionate team, you will bring creativity to our circle while playing a leadership role in the organization.


  • Assisting with the planning, coordination, and execution of Calgary Pride’s Festival, including the on-site beer gardens, marketplace and any other related tasks to festival logistics.
  • Assisting with the planning, coordination and execution of Calgary Pride’s Festival programming and entertainment, including communicating with artists, drafting artist contracts, drafting production schedules and assisting with talent the day of the festival.
  • Liaising with City of Calgary departments and agencies to ensure all necessary documents, permits, licensing and inspections for the Festival are acquired, in compliance, completed and in place in alignment with all timelines, including road closures, building permits and site electrical.
  • Specific focus will be given to managing and executing logistical elements for the festival, in collaboration with the manager production and programming and parade logistics coordinator, including site plan development (CAD drafting), contractor and market vendor booking/coordination.
  • Develop and produce materials and reports for a variety of internal and external stakeholders.
  • Provide feedback with refining organizational policies and procedures for Calgary Pride.
  • Work with the finance committee and the manager of production and programming to work within the refrains of the budget.
  • Support the management team in daily admin tasks and any other support required from the leadership team or other colleagues.
  • Determining project changes, risks, and providing ideas where applicable. Ensuring social media and marketing projects adhere to organizational frameworks and that all documentation is maintained appropriately for each project.


  • Event, project or administrative certification and / or equivalent experience considered an asset.
  • Extremely comfortable working with and learning new software.
  • Excellent oral and written communication skills.
  • Flexible schedule but ability to set core hours and availability to spend time attending community events.
  • Possess a passion for the community, and demonstrate an understanding of current challenges and opportunities faced by gender and sexually diverse communities.
  • Aptitude to critically think, work within complexities, adapt, evolve and prioritize changing organizational, stakeholder and community needs.
  • Strong time management and organizational skills and ability to prioritize competing deadlines.

Calgary Pride is an equal opportunity employer, is strongly committed to diversity, equity and inclusion, and encourages applications from gender and sexually diverse candidates, racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities and others who may contribute to organizational diversification of ideas.

Applications will close Friday, May 10, 2024, at 11:59pm MT.

This is a full-time, temporary position that will start in June and conclude in September.

Please visit calgarypride.ca/careers to apply via the application form, and for full descriptions and details of each role available.

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