Registrar/ Administrator

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Registrar/ Administrator

This listing has expired.

Music and Play (M&P) has an immediate opening for a full-time Registrar/Administrator to join our team.

As the Registrar/Administrator, you will work closely with the School Director and will be responsible for the day-to-day running of the Music and Play’s busy front office (class coordination, event, marketing, sales and administration), ensuring a welcoming and professional environment is maintained throughout the West Calgary location. You will ensure appropriate scheduling is in place for all classes and will maintain all student records including processing enrollments, transfers, withdrawals, and payments for all the school’s students.

The Registrar/Administrator will also provide a wide range of services to the general public, students and staff of M&P, and will be the primary point of contact for all phone, email, and walk-in inquiries and sales of its programs. As the successful candidate, you will be an energetic, customer-focused, unflappable, proactive self-starter with a strong eye for detail and a solution-oriented approach to your work delivering the services of the school. You will be able to translate direction from a variety of constituents into tangible outcomes without assistance and maintain accurate and auditable records.


  • Minimum Grade 12 diploma, preferably with additional post-secondary education in a related field and a minimum of two to three years in an administrative role or similar position—preferably within a music, arts or educational setting.
  • Exceptional written and verbal communication with above average telephone skills.
  • Process oriented with strong attention to detail and the desire to be accurate and thorough.
  • Superior interpersonal/customer service/sales skills with the ability to interact with students/families of all ages, staff and external contacts.
  • Knowledge of: Web-based tools and social media; advanced knowledge of PC software (Microsoft Office Outlook, Word and Excel); registration systems and database management experience an asset. Experience with the JackRabbit CRM system is a definite asset.
  • An energetic attitude with a desire to look ahead and the ability to create solutions and problem-solve by utilizing good judgment.
  • The ability to work independently while also coordinating with various departments.
  • Excellent organizational and time management skills with the ability to meet deadlines, balance multiple priorities and work with frequent interruptions
  • A passion for the arts and arts education; a background in music and/or the performing arts is an asset.

Hours and Compensation:

This full-time position offers a 40-hour work week, two to three weeks of paid holidays a year, company benefits. NOTE: The position involves regular afternoon/evening work hours and some weekend work and will start as soon as possible.  Compensation is commensurate with experience.

How to Apply:

If you want to make a difference in arts education in Calgary, we want to hear from you. Qualified applicants should forward their resume, cover letter and salary expectations to and include Registrar/Administrator Application in the subject line.

This posting will remain open until the position is filled.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

About Music and Play:

Founded in 2011, Music and Play is the leading performing arts school (music and theatre arts) in Calgary currently providing classes from its main studios in the west Calgary area, as well as in-home lessons and classes at satellite locations around the city. At Music and Play our students to go beyond the notes, the words and the steps and into the world of creativity and the arts!

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