Production Coordinator

Classified Categories: Job Opportunities

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Production Coordinator

The Expo Latino Festival

Application deadline: May 17, 2024 at 5pm
Hiring date: Immediately

The Expo Latino Festival is dedicated to presenting the best of local and international cultural Hispanic performers in a 3-day event at the Prince’s Island Park during the month of August every year.

We are seeking a highly motivated individual who wants to be a part of our ever growing team, and be part of Calgary’s cultural history.

Hispanic Arts Society, producers of the Expo Latino, a not-for-profit cultural organization, is hiring a student for the contract position of:

Production Coordinator, Festival

Reporting to the festival producer, the production coordinator will work in a fast-paced environment, supporting the Expo Latino Festival on a number of production activities.


  • Coordinate all production needs for Expo Latino Festival to take place in Calgary in August
  • Develop production timeline and needs for the festival
  • Negotiate service contracts, hire set-up and take-down staff and site support
  • Train and recruit volunteers for site support
  • Expedite permits and licenses needed for the event
  • Develop and update site maps and work under the direction of festival producer
  • Liaise with Parks and Recreation, Calgary Health, Police and Fire Department, Gaming and Liquor Board to comply with all festival regulations

Minimum Requirements

  • We are interested in a student in the following fields: management, business administration, project management, logistics & chain management and marketing
  • Superior communications skills, both written and oral
  • Exceptional organizational skills with a keen attention to detail
  • Proven ability to thrive in a fast-paced environment and meet tight deadlines
  • Ability to handle high-pressure situations with tact and diplomacy
  • Works well individually and with a team
  • High computer proficiency (Microsoft Office experience preferred, knowledge of Gmail and experience working in databases)
  • Familiarity with Expo Latino, as well as an interest and passion for cultural events
  • Fluency in Spanish an asset
  • Adaptable to a flexible work schedule, including evenings and weekends
How to Submit & Application Deadline
  • Please submit cover letter, resumé and the names and phone numbers of 3 references as one (1) PDF or Word document, by 5pm on Friday, May 17, 2024
  • All applications must be submitted online through the posting found on our website
  • Please note in your cover letter where you saw this job posting

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.

For more information, please visit the careers page on Expo Latino.

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