Programs Manager

Classified Categories: Archived

Programs Manager

Come work with us!

Our campus is always evolving at the Alberta University of the Arts, and here you’ll find yourself surrounded by the connoisseurs of Calgary’s contemporary culture. At the AUArts Students’ Association (AUArts SA), you’ll be working with a group of innovative, quirky, passionate and hard-working creatives committed to providing AUArts’ student body with unique opportunities to enhance their sense of well-being, develop their professional skills and establish a strong presence in the culture of the institution. Together, we continuously find ways to build on the strengths of our programs, boost our support services and advocate for an exceptional student experience.

Be on the pulse of Calgary’s creative community and work with Alberta’s up and coming cultural innovators!

Programs Manager

The AUArts SA programs manager supports the development of students by identifying and providing accessible resources, ensuring the successful operations of our programming initiatives, and acting as a liaison between community partners and the student body.

This role directly supervises a team of part-time staff to facilitate vital programming initiatives that include, but are not limited to, Hear/d Residency, Marion Nicoll Gallery (MNG), Show + Sale, and student groups. This role also requires close collaboration with various student leaders who oversee community initiatives around campus.

Reports to: Executive director

Oversees: MNG coordinator, peer residency coordinator, show + sale coordinator, student groups coordinator

Core Objectives

The programs manager contributes to the organization by fulfilling the following core objectives:

  • Create and manage long-term goals that develop our programs and support the association’s strategic direction.
  • Identify and provide accessible resources for the student body to support their growth as leaders in the creative industry.
  • Supervise assigned team members and support their ability to achieve the objectives of their role.
  • Research funding opportunities, write grant proposals, and maintain relationships with funding bodies to support the association’s programming and community initiatives.

Assigned Duties

To provide more detail, this role dedicates their efforts between the following areas:

Program Planning and Management

  • Produce an annual program that follow the association’s strategic direction.
  • Provide input during the program planning process during strategic planning meetings to support the development of programming initiatives.
  • Gather and analyze data to help inform the executive director on best practices in programming delivery and resources.
  • Facilitate dialogue with members of the community to gain feedback on areas of improvement for the operational and educational components of the programming offered.
  • Supervise the implementation and progress of any programming initiatives as identified.
  • Work with the executive director and programming team to pursue mutually beneficial partnerships and projects that support programming initiatives.
  • Pursue meaningful opportunities, training programs, volunteer positions, internships, and other resource materials to provide to the student body.

Human Resources Planning and Management

  • Provide oversight and direction to employees in the operating unit in accordance with the organization’s policies and procedures.
  • Consciously create a workplace culture that follows the organization’s mission, vision and values.
  • Compile job descriptions, post open positions, review applications, shortlist potential candidates and conduct interviews.
  • Coach, mentor and develop staff, including overseeing new employee onboarding and providing career development planning and opportunities.
  • Assist administrative staff by reporting employee work schedules, including assignments, job rotation, training, vacations, paid time off, cover for absenteeism, and overtime scheduling.

External and Internal Communications

External Communications

  • Strategize with the communications team to ensure all programs and event logistics are promoted to all relevant audiences.
  • Produce copywriting for design materials on behalf of the programming team as needed.
  • Assist the SA team with updating the monthly newsletter by writing engaging updates on upcoming programming initiatives.

Internal Communications

  • Conduct regular team meetings and one-on-one meetings via Microsoft Teams to foster collaboration and consistent communication.
  • Assist the SA team with completing programming reports to be presented in governance meetings.
  • Support relationships with university administrators, technicians, faculty and students.

Finance Planning and Management

  • Support the development of programming budgets and operative plans.
  • Support the annual budget process by providing projected expenses and revenues.
  • Annually review related program fees, and related commission rates in relation to project costs.
  • Write content for program funding proposals to guarantee uninterrupted delivery of services.
  • Monitor financial reports to ensure budget targets are being met.
  • Periodically review the financial standing of assigned programs alongside the executive director to ensure that programming operates within the approved budget.
  • Approve expenses for equipment purchases, repairs and rentals upon reviewing the quotes provided.
  • Ensure that financial tasks are completed for the successful operations of all programming initiatives.

Who You Are

Here at AUArts SA we’ve worked hard to develop a culture we are proud to be a part of, and if you can say yes to a few of these things you might be proud to be a part of it too.

Equity & Diversity: Are you willing to consciously create room for respectful dialogue surrounding issues of equity and diversity? Pursuing a creative life takes guts! We’ve got a diverse, spunky, progressive and outspoken community here at AUArts, and we are always looking for ways to self-reflect and incorporate socially just practices in our workplace.

Collaboration & Empowerment: Do you believe in bringing other people up, supporting your co-workers’ success and finding ways to work together to accomplish your goals? From start to finish we are constantly learning from each other and finding ways to practice gratitude and celebrate the victories, both big and small.

Inspiration & Innovation: Are you excited to put your ideas on the table, take the risk and try something new even if you might fail? We love a good brainstorming session and are always open to incorporating fresh ideas into our programs and services.


  • Previous experience or education in program planning and management.
  • Strong team management skills with a focus on collaborative leadership.
  • Excellent written and verbal communication. Previous experience in grant writing, copywriting, and/or technical writing would be considered an asset.
  • Strong time management and organizational skills.
  • Intermediate experience in Microsoft Office 365 (specifically Outlook, Teams, Sharepoint, and OneDrive). Previous experience in using project management software such as Asana, Trello or ClickUp would be considered an asset.
  • Ability to work with minimal supervision, prioritizing and self-identifying opportunities and efficiencies in task and workflow management.
  • Access to a computer and reliable internet.
  • Previous experience or interest in non-profit organizations, artist-run culture, arts education, leadership development and community planning would be considered an asset.
  • Experience working in a post-secondary environment with faculty, staff and students, and/or complex public-sector environment, would be considered an asset.

The Perks:

  • Annual salary range: $37,000–$42,000 depending on level of experience.
  • Hours of work: 24 hours per week from May 15 –August 15, 32 hours per week for the rest of the year.
  • Hybrid work model.
  • Employer sponsored benefits coverage and professional development opportunities.
  • Paid vacation and flex days.
  • Staff appreciation events.

Apply Now!

Please note that this is an 18-month contract, with a three-month probation period where the possibility of extension may be contingent upon consistent successful performance evaluations conducted by the executive team.

If we’ve caught your eye and you’d like to apply for this position send us a resume and cover letter to help us get to know you better, and please also ensure you specify which job you’re applying for and why you think you’d be a good fit for our team. Interviews are planned to be scheduled for second week of October 2022, with a preferred start date of late October.

Applications can be sent to Reeny Koh at

Application deadline is Thursday, October 13, 2022 at 11:59pm MT

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