Special Events Coordinator

Classified Categories: Job Opportunities

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Special Events Coordinator

The Expo Latino Festival

Application deadline: May 17, 2024
Hiring date: Immediately

The Expo Latino Festival is dedicated to presenting the best of local and international cultural Hispanic performers in a 3-day event at the Prince’s Island Park during the month of August every year.

We are seeking a highly motivated individual who wants to be a part of our ever growing team, and be part of Calgary’s cultural history.

Hispanic Arts Society, producers of the Expo Latino, a not-for-profit cultural organization, is hiring a student for the contract position of:

Special Events Coordinator

Reporting to Expo Latino producer, the special events coordinator will work in a fast-paced environment, supporting the Expo Latino Festival on a number of activities. We are interested in applicants who have experience in events, media relations, communications and management.


  • In charge of all publicity and marketing strategies of the Expo Latino Festival
  • In charge of vendors contracts and permits
  • Supports the daily function of the team by assisting with administrative tasks, including maintaining the website and media sites, and responding to telephone and email inquiries
  • In charge of performers contracts, program schedule, travel and accommodation arrangements.
  • Recruit, train and coordinate volunteers
  • Effectively maintains current relationships with media, sponsors and government agencies
  • Assists with supervision of the Communications Intern as well as the management of volunteers during the festival
  • Works closely with team members to complete time-sensitive tasks

Minimum Requirements

  • Candidate must be in events, communications, media relations, management or related field
  • 1 – 2 years media relations experience
  • Superior communications skills, both written and oral
  • Exceptional organizational skills with a keen attention to detail
  • Proven ability to thrive in a fast-paced environment and meet tight deadlines
  • Ability to handle high-pressure situations with tact and diplomacy
  • Works well individually and with a team
  • High computer proficiency (Microsoft Office experience preferred, knowledge of Gmail and experience working in databases)
  • Familiarity with Expo Latino, as well as an interest and passion for cultural events
  • Fluency in Spanish an asset
  • Adaptable to a flexible work schedule, including evenings and weekends

How to Submit & Application Deadline

  • Please submit cover letter, resumé and the names and phone numbers of 3 references as one (1) PDF or Word document, by 5pm on Friday, May 17, 2024
  • All applications must be submitted online through the posting found on our website
  • Please note in your cover letter where you saw this job posting

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.

For more information, please visit the careers page on Expo Latino.

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