Volunteer Coordinator
THIRD ACTion Film Festival is seeking a highly personable person with impeccable attention to detail to join our team. The volunteer coordinator is responsible for recruiting, organizing and providing some leadership to the festival’s team of 75-120 volunteers. This position reports to the executive director.
Responsibilities Include:
- Work with project coordinator and/or executive director to determine needed volunteer roles and assign volunteers.
- Manage the scheduling of volunteers using the festival volunteer management system for the festival.
- Determine if recruiting of new volunteers is required and working with the executive director on this.
- Contribute to final drafts of training materials.
- Communication with volunteers about available roles, on-boarding, training, quarterly updates on festival, etc.
- Keep volunteers informed and up to date on relevant information and events leading up to, and throughout, the festival and monthly screenings.
- Be the first point of contact in case a volunteer has a concern.
- Coordinate the distribution of volunteer T-shirts, volunteer passes and any other required volunteer materials.
- Act as a venue chief during festival (1 shift per day) to ensure that volunteer issues and venue needs are being handled appropriately.
- Contribute to a festival post-mortem.
- Prepare pre- and post-festival volunteer orientation/appreciation events with food and beverage, in collaboration with project coordinator.
Qualifications:
- Outstanding collaborator and team player.
- Previous experience managing and coordinating volunteers.
- Experience as a volunteer.
- Exceptional communication skills, both verbal and written.
- Ability to handle difficult situations with aplomb and grace.
- Strong time management skills, the ability to manage multiple priorities concurrently, and the ability to work under, and meet timelines.
- Ability to work within a budget.
- Adaptable to a flexible work schedule, including some evenings and weekends.
Time Commitment:
- September – February, 5 hours/month
- March 2022, 20 hours
- April 2023, 10 hours
- May 2023, 15 hours
- June 2023, 60 hours
- July & August 2023, 0 hours
Start Date: September 1, 2022
Deadline to Submit: Applications will be accepted until a suitable candidate is found.
Application
For questions or to apply, send your cover letter and resume to admin@thirdactionfilmfest.ca.