Volunteer Coordinator

Classified Categories: Archived

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Volunteer Coordinator

THIRD ACTion Film Festival is seeking a highly personable person with impeccable attention to detail to join our team. The volunteer coordinator is responsible for recruiting, organizing and providing some leadership to the festival’s team of 75-120 volunteers. This position reports to the executive director.

Responsibilities Include:

  • Work with project coordinator and/or executive director to determine needed volunteer roles and assign volunteers.
  • Manage the scheduling of volunteers using the festival volunteer management system for the festival.
  • Determine if recruiting of new volunteers is required and working with the executive director on this.
  • Contribute to final drafts of training materials.
  • Communication with volunteers about available roles, on-boarding, training, quarterly updates on festival, etc.
  • Keep volunteers informed and up to date on relevant information and events leading up to, and throughout, the festival and monthly screenings.
  • Be the first point of contact in case a volunteer has a concern.
  • Coordinate the distribution of volunteer T-shirts, volunteer passes and any other required volunteer materials.
  • Act as a venue chief during festival (1 shift per day) to ensure that volunteer issues and venue needs are being handled appropriately.
  • Contribute to a festival post-mortem.
  • Prepare pre- and post-festival volunteer orientation/appreciation events with food and beverage, in collaboration with project coordinator.


  • Outstanding collaborator and team player.
  • Previous experience managing and coordinating volunteers.
  • Experience as a volunteer.
  • Exceptional communication skills, both verbal and written.
  • Ability to handle difficult situations with aplomb and grace.
  • Strong time management skills, the ability to manage multiple priorities concurrently, and the ability to work under, and meet timelines.
  • Ability to work within a budget.
  • Adaptable to a flexible work schedule, including some evenings and weekends.

Time Commitment:

  • September – February, 5 hours/month
  • March 2022, 20 hours
  • April 2023, 10 hours
  • May 2023, 15 hours
  • June 2023, 60 hours
  • July & August 2023, 0 hours

Start Date: September 1, 2022
Deadline to Submit: Applications will be accepted until a suitable candidate is found.


For questions or to apply, send your cover letter and resume to admin@thirdactionfilmfest.ca.

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