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Adult Recreational Choirs logo

Executive Director

Thank you for your interest. This position has been filled.

Are you a self-starting manager who likes to work under general direction to develop your own solutions to get the job done? Are you someone who appreciates jobs that have an uneven flow where sometimes you are very busy and sometimes you are not? Are you stimulated by often being given new projects with short, hard, deadlines to accomplish? Do you enjoy balancing more than a couple of projects at a time?

The Adult Recreational Choir Society of Calgary (ARC) is looking for a highly skilled committed professional to assume the role of Executive Director. The work associated with this position amounts to approximately 400 hours annually although the ARC season is cyclical.

ARC is a non-profit society comprised of four non-auditioning choirs with a total of over 250 members. Now entering its 16th season, ARC has established itself as one of the finest adult recreational choir programs in Calgary. ARC exists to provide creative and challenging opportunities for adults to enrich their lives and the community through musical expression and performing arts.


Responsible to the board of directors, the Executive Director (ED) oversees all aspects of the day-to-day operations of ARC. This includes, but is not limited to, all financial matters, personnel management including volunteers, marketing of ARC artistic activities, development of an annual budget, as well as participation in the development and maintenance of policies.

The ED directs and oversees the functions of the Business Manager, Program & Communications Coordinator, Administrative Coordinator, liaising with the board and ARCS members on matters relating to these functions. The ED is also expected to provide regular reports on ARC activities at all board meetings as a non-voting member.

The ED co-leads the broader scope of ARC activities with the Artistic Director (AD). Toward that end, the ED works closely with the AD and communicates regularly to develop an annual communication and marketing plan encompassing all events and performances. The ED works with the Board to support the AD in the development of new programs, including any associated personnel recruitment, which promotes the vision of ARCS.

The ED acts as spokesperson for ARC for publicity and promotional purposes and is expected to actively promote community awareness of ARC’s vision, mission and core values. This entails fostering an inclusive, nurturing environment across all ARC programming for members, staff and volunteers. The ongoing intentions of ARC are to identify opportunities for ARC members to develop and demonstrate individual talents within the organization, foster a sense of community, volunteerism and inclusion.

Broadly speaking, the ED is responsible for organizational leadership, administration/human resources, fund development and financial management. Some specific duties include, but are not restricted to:

  • Networking with other arts organizations, music directors, and community groups to increase the visibility of ARCS and to encourage collaboration.
  • Managing ARC human resource functions, including policies, recruitment, compensation, role descriptions and the contracting process.
  • Working with the Business Manager to develop the annual budget.
  • Leading the Fund Development initiative in close collaboration with the Fund Development Committee, the Board and the Finance Committee.
  • Minimum five years experience in management in a non-profit organization and working with a board of directors.
  • Experience working collaboratively with a co-leader.
  • Fund development experience essential; in a non-profit, arts-based organization a definite asset.
  • Exceptional project and financial management skills.
  • Post-secondary degree or diploma in a related discipline (e.g., arts, business administration, non-profit management, communications, fundraising).
  • Experience supervising, managing and motivating staff and volunteers as well as committees; prior experience working with contracted (vs. salaried) staff an assetExcellent planning, organizational and problem-solving skills.
  • Superior communication skills and interpersonal skills; strong ability to work with many different people from a variety of backgrounds.

Salary: This is a part-time (average of 33 hours/month), contract role with the understanding that ARC activities are cyclical (i.e. some months will be busier than others.) $25 to $30, commensurate with experience.

Please send all resumes with cover letter electronically to

Closing Date: Friday, April 19, 2019