Calgary Arts Development’s classified listing is a free service for Calgary’s arts community.

All content for the classifieds is user-submitted. Calgary Arts Development makes no endorsement to any agency, organization, corporation or individual who submits listings. We trust our readers to use their own judgement when responding to ads.

Calgary Arts Development believes that artists should be paid for their work. For job postings and open calls, please share salary ranges or payment. Please note that ads for jobs outside of Calgary and area may not be posted.

Sled Island logo | Presented by connectFirst Credit Union

Artist Logistics Coordinator

Seasonal position, February 12 to June 30, 2024

Who We Are

Sled Island is a charitable organization with the mandate of fostering understanding and appreciation of music & arts underrepresented in mainstream media, and to nurture the local artistic community through performance and educational opportunities. Our main activity is the presentation of the annual Sled Island Music & Arts Festival, a pillar of Calgary’s cultural calendar taking place each June, that brings together thousands of artists, volunteers, partners and attendees from across the country and beyond. We also present year-round artistic and educational programming through numerous community partnerships, aimed at increasing awareness of Sled Island on an ongoing basis.

Sled Island is a community-centric organization driven by values of curiosity and diversity, on and off the stage, and committed to principles of equity, anti-racism and anti-oppression. We recognize the systemic lack of representation of equity-deserving communities in the current non-profit art space, and strongly encourage members of Indigenous, Black and racialized communities; people with disabilities; people identifying as LGBTQIA2S+; and women to apply. Would you require any accommodation during the application or hiring process, please contact us at hr@sledisland.com so we may meet your needs.

Who You Are and What You Will Do

Reporting to and working closely with the executive director, the artist logistics coordinator will coordinate performance contracts and meet artists and festival guests’ travel, accommodation and immigration needs for the 2024 festival (June 19-23), in a timely and cost-effective manner.

Key Responsibilities:

  • Obtain or write artist performance contracts, review and prepare for signature by executive director.
  • Gather and organize information related to artist payment, travel, accommodation, hospitality and immigration.
  • Keep track of payment due dates, requested amounts and methods of payment.
  • Assist artists or artists management with tax waiver application, when needed.
  • Work with host hotel to book accommodation for performing artists and guests.
  • Work with travel agent to book flights for performing artists and guests.
  • Compile artist travel itineraries and communicate date and times of arrival/departure to Transport Director to ensure all ground transportation needs are met.
  • Collect information and prepare artist immigration manifests.
  • Other related duties as assigned by the executed director.

Qualifications:

  • Excellent organization skills and ability to prioritize tasks.
  • Excellent communication and inter-personal skills, and ability to give clear and concise written instructions.
  • High attention to detail.
  • Confidentiality, discretion and tact required.
  • Strong research skills and resourcefulness (not afraid to pick up the phone).
  • Ability to work under pressure.
  • Comfortable with Microsoft Excel, Google Docs and PDF Reader.

Preferred Qualifications (these are considered assets but are not mandatory to apply):

  • Experience booking travel for groups
  • Experience in an administrative position
  • Familiarity with Sled Island
Job Specs & Work Environment

This is a seasonal position with part-time hours (20hrs/w) from February 12 to April 30 and full-time hours (40hrs/w) in May & June, working out of the Sled Island office. Due to the nature of the position, the Artist Logistics Coordinator will be required to work some evenings and weekends during festival time.

Our office is located in Mission and is easily accessible by public transport. Paid street parking and limited free parking is available in the area. Please note that the office is in the basement level of a building, with no elevator.

What We Offer

Gross salary of $1,793/month when part-time and $3,586/month when full-time. Professional development opportunities and access to free tickets for a variety of cultural events.

We have a small but mighty team that values collaboration, knowledge-sharing and diversity of perspectives and experiences. We strive to help our employees develop their skills and knowledge to meet their personal goals and encourage innovation and employee-driven initiatives.

How to Apply & Hiring Process

All candidates are asked to fill out the form at the link below instead of submitting a cover letter and to attach their resume. Please note that you will not be able to edit your responses after they have been submitted.

The deadline to apply is January 31, 2024, at 5pm MT.

If you encounter any problem with the form, please email hr@sledisland.com. All applications are held in strict confidence.

We use a standardized application method to help mitigate bias in our selection process. We appreciate and review every application that comes in but only candidates selected for an interview will be contacted. Interviews will take place shortly after the application deadline, online or in-person at the Sled Island office (2206a 4th St. SW).

To apply, visit docs.google.com/forms.

Share