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Calgary International Film Festival logo

Logistics Coordinator

The deadline for this opportunity has passed.

The logistics coordinator is responsible for the festival’s transport of equipment, and the tracking of festival materials.

Responsibilities Include:

  • Production vehicles:
    • Coordinate the rental, pick up and return of vehicles from/to rental company.
    • Ensure secure parking of rented vehicles.
    • Transport all materials and equipment on behalf of all departments.
    • Be on-call to field any additional last minute transportation requests leading up to and during the festival.
  • Distribution and tracking of materials:
    • Work proactively with all departments to anticipate all transportation needs of materials and equipment in advance of the festival.
    • Create and implement a packing system to ensure adequate location tracking of all festival materials and prevent lost or missing items.
    • Return all equipment and materials at the end of the festival.
  • Set-ups and strikes:
    • As part of the technical team, participate hands-on in setups and strikes of materials, signage and displays, including (but not limited to):
      • Festival venues
      • Promotional events and media conferences.
      • Galas and special events.
      • Red carpets and step-and-repeats
  • Volunteers:
    • Manage a team of volunteers and/or coordinate venue volunteers as required to assist with setups and strikes.
    • Manage a team of Logistics Crew volunteers to assist with moving festival equipment.
    • Participate in volunteer training as required.
  • Provide detailed post mortem notes and archived files (hard and electronic) relevant to the position and the work accomplished following the festival.


  • Valid driver’s license, able to provide a clean driver’s abstract, and qualified to drive a rental vehicle (must be 25 years of age or older).
  • At least two years professional experience in festival and event production.
  • Experience procuring, scheduling, and transporting materials, equipment, personnel, and services for a large festival.
  • Proficiency in standard Office software applications.
  • Experience using project/event management database systems.
  • Experience running casual set up and strike crews.
  • Ability to participate ‘hands on’ in setups and strikes, such as lifting and pushing objects of up to 50 lbs.
  • Proficient in the use of simple tools (e.g. wrench, screwdrivers, drills, etc.).
  • Outstanding collaborator and team player.
  • Excellent communication skills, both verbal and written.
  • Ability to multitask, and to work calmly and excel under tight timelines.

For more information about Calgary International Film Festival, visit

Deadline for applications is July 22, 2019, 4:30pm.

Please send a cover letter and resume by email to