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Calgary International Film Festival logo

Fleet Assistant

The Calgary  International  Film Festival’s mission is to entertain and engage audiences by curating the most innovative and compelling films and creating remarkable festival experiences.

The festival is a 12-day showcase of up to 200 multi-genre films from Canada and over 40 other countries, hosting gala events, screenings, award ceremonies and special presentations. Additionally, the festival co-presents other programs, such as Doc Soup, throughout the year.


Assist the Fleet Coordinator in delivering ground transportation for the festival’s invited guests using its fleet of rented vehicles.

Responsibilities include:

  • Assist with the transport of the festival’s invited guests.
  • Assist with coordination of the festival’s fleet of guest transport vehicles.
  • Support fleet volunteers as required.
  • Drive a festival vehicle/cargo van as required.
  • Assist with set up and strike of materials related to fleet coordination in Festival HQ.
  • Assist all departments with fleet-related requests as required.
  • Provide detailed post-mortem notes and archived files (hard and electronic) relevant to the position and the work accomplished following the festival.


  • Outstanding collaborator and team player.
  • Experience in festival/event production considered an asset.
  • Experience with fleet/vehicle dispatch and coordination considered an asset.
  • Experience using project/event management database systems; quick learner with an ability to learn new systems
  • Experience leading volunteers.
  • Excellent problem-solver and communicator.
  • Ability to multitask, and to work calmly and excel under tight timelines.
  • Valid driver’s license, able to provide a clean driver’s abstract, and qualified to drive a rental vehicle (thus be 25 years of age or older).

Employment Type: Fixed Term Contract

Start Date: Starts September 1, 2018; ends October 2, 2018

Hours: Varying throughout the contract. The estimated average of 12 per week in the first half of September, and full time and above during the festival (September 19 to 30, 2018), which includes long days, evenings and weekends on-site; concluding with 8 hours per day in October. Involves evenings and weekends, especially during the festival.

Salary/Fee: $2,600 flat for the contract

To apply email a resume and cover letter in a single document to by Thursday, July 19, 2018. Please use Fleet Assistant as the email subject line. We thank everyone who applies for their interest, but only applicants selected for an interview will be contacted. No phone calls, please.