General Manager
ChamberFest West (CFW) seeks a permanent part-time general manager to work closely with CFW staff and board to provide the day-to-day administrative support necessary to achieve the goals of the organization. The general manager provides administrative support in the areas of finance, marketing, public relations and communications, fundraising and donor relations, as well as to the board of directors including board committees.
The organization seeks a committed partner who will bring a solid understanding of arts administration to the position.
About ChamberFest West
ChamberFest West’s purpose is to advance appreciation of chamber music and enrich the community by providing a broad range of high-quality public performances in an annual summer festival in Calgary. The festival features internationally renowned musicians, explores unique and immersive thematic programming, and creates original, engaging musical experiences for its audiences.
Founders and co-artistic directors of ChamberFest West are violinist Diana Cohen and pianist Roman Rabinovich. Diana Cohen is concertmaster of the Calgary Philharmonic; founder and co-artistic director of ChamberFest Cleveland; and a well-known soloist and chamber musician. Concert pianist and recording artist Roman Rabinovich is co-artistic director of ChamberFest Cleveland and winner of the Arthur Rubinstein International Piano Master Competition.
About the Position
The general manager reports to the board chair.
The general manager will be hired as an independent contractor. The position will require approximately 10-20 hours of work per week except leading up to and during the festival, when full-time will be required. Specific hours will be agreed between the successful candidate and ChamberFest West.
CFW is committed to promoting equity, diversity and inclusion in all facets of its operations, including policies, practices and programming.
Salary: Competitive; commensurate with experience
General Manager Job Description
The general manager works closely with CFW staff and board to provide the day-to-day administrative support necessary to achieve the goals of the organization. The general manager provides administrative support in the areas of finance, marketing, public relations and communications, fundraising and donor relations, as well as to the board of directors including board committees.
Confidentiality and adherence to all CFW policies and procedures is expected in all areas of work.
Board Liaison
Together the general manager and the festival manager are the liaisons to the board of directors and to board committees, ensuring proper and timely communications, organization and maintenance of records, and appropriate followup and coordination of board-approved plans and initiatives.
The general manager will:
- Maintain the board calendar
- Develop meeting agendas with the Board Chair and distribute board agendas
- Collect and distribute supplementary materials including committee reports
- Organize logistics for board meetings
- Attend board meetings and prepare and distribute board minutes
- Provide administrative support to committees as needed
Finance
The general manager is responsible to ensure that the fiscal affairs of the organization are administered in a timely and accurate fashion in accordance with board approved policies.
The general manager will:
- Assist the board treasurer and finance committee with the creation and management of the annual operating budget
- Assist the auditors with preparation of annual financial statements
- Work in partnership with the board treasurer and finance committee to establish policies and procedures for timely delivery of financial statements and reports
- Assist with the preparation of accounts receivable and payable
- Maintain the CFW bank account(s) by monitoring cash balances, reconciling bank statements and making deposits
- Upon instruction from the treasurer or Board officers, pay bills and reimburse expenditures
- Maintain the financial records for CFW using Quickbooks
- Prepare GST return
- File all necessary documentation on Google Drive
- Oversee and monitor grant expenditures
Events
The general manager provides planning and onsite support for festival, marketing and fundraising events.
The General Manager will:
- Assist in the planning and execution of all events including arranging setup, tear down, catering, signage, and materials
- Assist in building relationships with donors and ticket buyers at events
- Help recruit, train and manage front of house volunteers for the annual festival
Marketing, Public Relations and Communication
The general manager ensures that all forms of communication are timely, accurate, professionally executed and consistent with the CFW brand.
The general manager will:
- Build and maintain data bases
- Maintain and monitor the marketing/communications calendar
- Manage email accounts and respond and/or forward email as appropriate
- Prepare email blasts on request
- Maintain Google Drive account and access
- Proof all print material
Fundraising and Donor Relations
The general manager, with support from the artistic directors and board, coordinates the CFW fundraising strategy, stewards current donors and sponsors, and seeks new fundraising opportunities.
The General Manager will:
- Work with the board development committee in all areas of fundraising.
- Act as a liaison and build relationships with key funders.
- Find and recommend grant opportunities from individual, government and corporate foundations.
- Assist in preparing grant applications.
- Assist in preparation of corporate applications.
- Prepare receipts for donors on request.
- Ensure thank you letters are sent to all donors and funders.
- Prepare appropriate fund raising reports.
- Other duties as assigned.
Qualifications:
- Education in Arts Administration/Business Administration
- Work experience in not-for-profit organizations, preferably the arts
- Experience with Google Drive, Mailchimp, QuickBooks and Showpass are assets
- Experience in bookkeeping and accounting
- Experience in fundraising, grant writing and donor engagement
- Excellent interpersonal and communication skills
- Attention to detail and accuracy
- Excellent time management skills
How to Apply
Please send your resume and cover letter to ChamberFest West at info@chamberfestwest.com, using the subject heading CFW General Manager.
Closing date: November 18, 2022 or when a suitable candidate is found
