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Elephant Artist Relief logo

Guest Services and Merchandise Coordinator

Elephant Artist Relief Society (EAR) established an annual fundraising event in 2017. Originally titled Sad Bastards Lonely Hearts Ball, this event was called Sad Bastards Bad Luck Ball in 2018, while the 2019 event has still to be named.

The fundraiser will exhibit visual artworks that, in turn, will be auctioned with artist’s opting to retain fifty percent of the sale. The exhibit will culminate in a closing night event that includes live performances from poets, experimental performance artists, and a media art installation whom each receive an honoraria artist-fee.

While the closing night event will be one night only, the exhibit will take place over the week prior, and interns are expected to perform follow-up tasks relating to their roles upon conclusion of the fundraiser. Duties will consist of two to five hours a week, with more hours concentrated closer to and during the launch of the fundraiser, and fewer hours required executing wrap-up duties.

As an organization that highlights community, this fundraiser draws out artists from around the Calgary region and has always been a rocking good time. The fundraiser is also critically important to replenishing the charity’s emergency relief funds. We are seeking interns to help promote and coordinate this exciting event.

The guest services and merchandise coordinator will be responsible for organizing the merchandise table, tracking sales, and engaging patrons at the door of EAR annual fundraising event to take place in September of 2019.

The ideal candidate will have excellent organizing and people skills, be able to multi-task, accountable for handling money and adept at using the Square mobile device for digital purchases. This coordinator will take guidance from and report to the fundraising chair, the treasurer, and attend fundraising committee meetings.

To start no later than June 10, 2019.

Ideal for someone with course work in:

  • Fine art
  • Visual design
  • Database administration
  • Design
  • Business fundamentals management specialization
  • Business administration
  • Arts and cultural management
  • Art and design
  • Administration

Some specialized skills required:

  • Basic math.
  • Experience with square and other monetary devices.
  • Good communication skills.
  • Organizational skills.

What we will Accomplish at the end of the Internship:

  • Submit any templates, letters, and inventory documentation in a shareable folder by the conclusion of the contract September 30, 2019.
  • Provide an accurate tally of ticket and merchandise sales, after the closing night event, has concluded, and submit all cash and documentation to EAR’s treasurer.
  • Oversee, and work with volunteers, to sell tickets and merchandise at the closing night event September 13, 2019.
  • Greet guests to the closing night event in a friendly, helpful, and informative manner.
  • Organize the ticket sales & merchandise table where guests are first greeted for the closing night event September 13.
  • Oversee the ordering, purchasing, and delivery of the society’s fundraising merchandise.
  • Take inventory, make labelling, and establish pricing of merchandise intended to raise funds at an art exhibit and event between September 8 to 14, 2019.
  • Prepare sales sheets that allow for quick documentation of ticket and merchandise sales and record both cash and digital transactions accurately.

For more information or to apply, visit joinscip.ca.

Please apply through the SCiP website by May 30, 2019.

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