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EMMEDIA Gallery & Production Society logo

Operations Manager

EMMEDIA is hiring a part-time operations manager on a one-year contract!

Application Deadline: March 15, 2022, 5:00pm MT
Start Date: April 1, 2022

Term: One year contract with possibility of renewal. Part-time hours, approximately 20 hours per week. Occasional evening/weekend availability to attend events, in which case time off in lieu will be provided.

Compensation: Hourly rate is negotiable and dependent on experience, within the range of $20 to $30 per hour.

Job Information

Reporting to the board of directors, the operations manager is responsible for overseeing financial, logistical, and granting/fundraising operations, in addition to general operational tasks of the organization. This will include collaborating with other staff, the board of directors, and maintaining relationships with granting officers. They are also responsible for ensuring that any and all communication needed to accomplish EMMEDIA’s vision takes place.

During the COVID-19 pandemic, the successful candidate will work from home primarily but might occasionally be required to commute to the EMMEDIA office located at 2005 10th Ave. SW.

In the future, we expect that the role will operate primarily out of the EMMEDIA office.

Job Responsibilities

Financial:

  • Budget management and cash flow projections.
  • Overseeing cheque processing, payments and payroll.
  • Bank deposits/other transactions as required.
  • Working with bookkeeper to maintain books, provide all required records (monthly) and request reports as needed for board meetings and tracking.
  • Year-end: working with accountants to ensure all information, files and other documents and access provided (annually).
  • Meet and/or report to the finance committee monthly.

Operations – General:

  • Maintain well-organized operations files at EMMEDIA, accessible to the board and staff at all times.
  • Working with staff for financial planning for departments and operational logistics.
  • Attend board meetings (once a month).
  • Assist with other operational tasks as needed.

Granting:

  • Working with EMMEDIA staff to set annual granting timeline as well as work schedule for each grant deadline.
  • Responsible to complete all budget forms for operating grants (Calgary Arts Development, Alberta Foundation for the Arts and CADAC forms for Canada Council).
  • Editing and supporting written portions of grants pertaining to financial, operations or relevant topics. Editing content written by other staff.

Casino/Fundraising:

  • Complete paperwork as required for the AGLC Casino process.
  • Chair casino and organize volunteer management of casino.
  • Work with the board and staff to determine/facilitate fundraising initiatives and alternate funding streams.
Qualifications
  • Experience managing operating budgets of 200K or higher.
  • Knowledge of the local arts and culture community.
    Understanding of governance board structure and member-based ARC.
  • Previous grant writing experience (civic, federal, and provincial).
  • Strong administrative, time-management and organizational skills.
  • Must work effectively under deadlines, and set advance organizational timelines for longer-term projects, goals or targets.
  • Project management skills.
  • Experience with bookkeeping and accounting software, Microsoft Office, and remote video conferencing software.
  • Interest in media arts is considered an asset.

To apply, please submit your cover letter and resume as one document to hr@emmedia.ca, using the subject line EMMEDIA Operations Manager Application.

The deadline to apply is March 15, 2022, 5:00pm MT.

If you are interested in this role, we’d love to hear from you!

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