Production and Event Assistant
Reporting to both the production manager and manager, event services, the production & event assistant is a nine-week contract position focused on helping our venue operations team with a wide range of tasks relating to event production – from booking inquiry through to show day.
You are passionate about the local arts scene and are energized by live events! You possess an eagerness to learn and an interest in all the technical and logistical details that go into getting Arts Commons events up and running. This could be a reception, concert, dance recital, wedding, or any variety of event. Whether it relates to the areas of sound, lighting, staging, client relations, booking and events, or just understanding how a concert hall operates — you’re excited to learn about it!
You are someone with a strong aptitude for events — showcased by your ability to manage information, coordinate tasks, and communicate both internally as well as externally with clients. While you work well on your own, you shine in collaborative team-based environments and have a willingness to always jump in and provide assistance wherever needed. No job is too big or too small, and you approach every task with a motivated and open mindset.
You’re a strong communicator — both verbally and written — as evident through the ongoing conversations around the organization of acquiring, sharing and consolidation of information, and assistance in advancing live events through both a production and client relations lens. You’re comfortable in taking direction and asking for clarification or help when you need it, especially when it comes to safety.
Who We Are
Arts Commons is an ecosystem inclusive of artists, resident companies and community groups. As one of the largest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open and inclusive gathering space in a central location.
At Arts Commons
Our belief
That equitable access to the arts is a human right.
Our responsibility
To redefine a bold and adventurous Calgary by championing and investing in creativity.
Our mission
To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change.
What We Offer
On top of the excitement of working with a team of committed performing and visual arts professionals at one of Canada’s top performing arts facilities, Arts Commons offers:
- A collaborative, engaging and values-driven work environment.
- Wage of $21/hr at 40 hrs/wk for a 9-week period.
- A summer work experience split between Production and Booking & Events, in a dynamic environment that will have you engaging with the arts and different communities from multiple departments.
What We Value
We are looking for individuals who share our vision of building a creative and compassionate society, inspired through the arts. Our team is made up of people with a diverse range of interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers, photographers, athletes, dancers. People whose interests encompass the widest spectrum. We even have furry, four-legged friends in the office. We value people who strive to do the right thing, and work to be their best. People with open minds, hearts and arms.
What You Will Get to Do Here
The main focus of this role is production and event management support in the areas of planning, organizing, and logistics of live events. Administrative skills will be developed in this role as the production & events assistant will be supporting with projects relating to Arts Commons’ summer activities with job shadowing.
Tasks and responsibilities include:
Arts/Theatre/Technical (Production) Industry Job-Shadowing
- Assisting the production team with venue and resident company production walk-throughs.
- Shadowing technical crew with show setups and show calls.
- Observing client interactions for third-party events requiring production and technical services.
- Opportunities to shadow and learn about each production department (lighting, audio, staging, video).
- Assisting other members of the production/operations teams with general filing and clerical work.
Event Management (Bookings, Clients, and Event Coordination) Industry Job-Shadowing
- Assisting the booking & events team with venue and resident company walk-throughs.
- Shadowing booking & events team with day of event responsibilities.
- Observing client interactions for third-party events.
- Assisting other members of the venue operations team with general filing and clerical work.
- Use and organization of MS SharePoint sites.
Strategic Goals
Assist the production & event services departments with technical and administrative support and to promote services through venue and event bookings within Arts Commons’ spaces.
Where You Fit Within Our Ecosystem
The production & event assistant is a member of the Arts Commons production and event services teams within. In this role, you will be working closely with members of the production technical team, in addition to liaising with internal & external clients through events & bookings. This position also collaborates regularly with members of the finance and programming teams.
You Will Be a Great Fit If You
Must haves:
- A strong interest in theatre production or event services
- Strong attention to detail
- Strong written and verbal communication skills
- Strong problem-solving and critical-thinking skills
- Excellent interpersonal and organizational skills
- Intermediate to advanced level of proficiency in all Microsoft Office / Office 365 applications (Word, Excel, Outlook)
- A passion for the arts!
As this position is part of the Canada Summer Jobs program, applicants must be between the ages of 15-30 years in order to be considered.
Nice to Have:
- Experience collaborating on online databases like SharePoint.
- Business administration experience is an asset.
- Either working towards, or recently completed education in Theatre, Production, Drama, Event Services or Liberal Arts degree/diploma program from a recognized post-secondary institution or technical institute (SAIT, etc.), an asset.
At a Glance
Employment: Contract (9 weeks)Hours: FT (40 hrs)Term Date: June to AugustWage: $21/hrLocation: In-office
Join us today and see for yourself some of the many reasons why were voted one of Alberta’s top employers!
To apply, send your resume and cover letter to employment@artscommons.ca
Closing Date: May 26, 2023
If you are interested in applying to this exciting opportunity, please forward your resume and cover letter in confidence to:Human ResourcesArts Commons205 – 8th Ave SE Calgary, Alberta T2G 0K9Email: employment@artscommons.ca
Interviews will be conducted on an ongoing basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as earliest as possible, our commitment to finding the right candidate may require more time.
We thank all interested applicants in advance but will only be contacting those selected for an interview. If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.
Commitment to Inclusion, Diversity, Equity & Accessibility (IDEA)
As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway! An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.
