Project Grant Program – Individuals and Collectives

Our team is available to answer questions and to offer support at any time during the application process. Staff can provide feedback up to one week before application deadlines. Please contact your program specialist as early as you can to ensure they can provide the best support possible.

See the Investment Program FAQs for answers to common questions, and contact the program specialist as early as you can to ensure they can provide the best support possible.

Calgary Arts Development is committed to open, fair, and transparent processes. We will work one-on-one with applicants who experience barriers to access to develop accommodations that suit their abilities. Some examples of accommodations are:

• Translation of written materials.
• Interpretation for meetings.
• Grant writing assistance.
• Braille transcription.
• Physical access to meeting spaces.
• Video or audio applications.

Contact grants@calgaryartsdevelopment.com or 403.476.2031 for more information.

Please reach out to or your program specialist at any point with questions or to request support.

Download the Accommodation & Accessibility Policy as a PDF

For organizations, individuals, and collectives who intend to submit applications or reports but will miss the deadline, a written request for extension must be received by Calgary Arts Development before 9:00am MT on the day of the deadline.

If a written request is not received in time, the organization, individual, or collective will be ineligible for that granting period. The request must state the reason(s) the application deadline cannot be met, and the date the application could be submitted. Acceptable reasons may include:

• Personal health or family crisis.
• Birth or death of a family member.
• Unforeseen personal priority.

Calgary Arts Development publishes the program deadlines at the beginning of each calendar year and endeavours to share program information and deadlines broadly. Staff members are available throughout application processes to provide support, answer questions, and offer feedback. We encourage applicants to reach out at any point to request accommodations (through the Accommodation & Accessibility Policy) or support at any point prior to the deadline.

Unacceptable reasons may include:

• Lack of awareness of the program deadline.
• Poor planning or time management.
• Overlap with grant deadlines for other funders.

Calgary Arts Development staff will review the request for extension. If the reason for the extension is acceptable, a deadline extension will be granted in writing. Extensions will only be granted if it does not affect the planned assessment process and schedule.

We also understand that circumstances cannot always be governed by policy. Requests made after 9:00am MST on the day of the deadline, or which do not fall under the acceptable reasons may be granted on a case-by-case basis.

Please reach out to grants@calgaryartsdevelopment.com or your program specialist at any point with questions or to request support.

Download the Deadline Extension Policy as a PDF

Collection, Use & Disclosure of Grant Information

Personal information is received by Calgary Arts Development from people and organizations who apply for grants, members of committees assessing applications, and many others in the course of its activities. Calgary Arts Development will never reveal personal information to any third party without your prior knowledge and consent, unless required to do so by law.

Information provided in both successful and unsuccessful grant applications may be used to plan, evaluate, and review programs. The information is also used for generating statistics for statistical reporting, studies, issue, and trend analysis. Information shared when reporting in these ways will be anonymized and only shared in aggregate.

No personal information provided in grant applications will be shared publicly without prior applicant consent.

Download the Disclosure of Grant Information Policy as as PDF

Calgary Arts Development makes grant investments to support and benefit artists, and is committed to reducing barriers where possible.

We recognize that while income taxes are reported on the calendar year, artistic projects may occur over multiple years. Depending on when the grant cycle and fund disbursement falls in the year, expenses may occur in the next tax year, which may mean that artists cannot deduct all of their project expenses when they file their income taxes. While it is possible for artists to file an adjustment for these deductions in the following year, we recognize that this may create tax implications and financial challenges in the short-term. Calgary Arts Development has created a grant payment instalment policy to help alleviate this challenge in some circumstances.

Eligibility

• This policy is intended for individual artists and artists accepting funds on behalf of artist collectives. Arts organizations are not eligible for this policy.
• This policy is only valid if the published timeline for the grant program states that grant payments will be made between September and December.

Grantees can choose to have their grant paid in instalments if they meet the following criteria:

• The majority of the project is taking place in the upcoming calendar year according to the information submitted with the application.
• The majority of the project expenses will be incurred in the upcoming calendar year according to the information submitted with the application.

If eligible, grantees can choose to have their grant paid through two options:

• 50% of the grant amount paid in the current year, 50% of the grant amount paid in January of the upcoming year.
• 100% of the grant amount paid in January of the upcoming year.

If your grant application is successful and you are eligible for the instalment policy outlined above, please inform us of your preferred payment option within seven days of receiving the successful grant notification at grants@calgaryartsdevelopment.com.

Successful individual artists and collective grantees will be issued a T4A tax slip for the entire amount of their grant in each calendar year. We recommend that any artist submitting a grant application to Calgary Arts Development review the CRA guidelines for artist grants and consider the potential tax impact as part of their project planning. Calgary Arts Development does not provide tax advice. We recommend that artists seek the qualified advice of a tax planner or accountant.

More information about artist grants and taxes can be found in our Investment Program FAQs.

Download the Individual Artist Grant Payment Instalment Policy as a PDF